Junior Bid Coordinator

at  Arup

THE OPPORTUNITY

Join a team that’s making a real difference. We are currently looking to recruit a junior bid coordinator to join our work winning team. The candidate will report to and work closely with our Senior Bid Coordinator and sit in our wider Business Development & Marketing team. Under the direction of the senior bid coordinator, they will support the business teams and internal stakeholders by coordinating all aspects of our bids and tendering with potential and existing clients. If you are an energetic professional, with a positive attitude, we would love to hear from you.

SHAPE A FUTURE WITH PURPOSE AT ARUP IN DUBLIN.

Arup’s purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world.

DOES THIS ROLE INSPIRE YOU?

This role is ideal for candidates looking to begin a career in administration, business services, bidding and proposal support with a certificate in Office or Secretarial Administration or a Bachelor’s Degree.

We also value:

• Good Microsoft Office skills, particularly in Word, Excel and PowerPoint.
• Strong organisational skills.
• Team player with the ability to build relationships at all levels within the organisation.
• Self-motivated and the ability to manage work within fixed deadlines.
• Ability to multi-task and handle multiple projects at one time while meeting deadlines.
• Excellent communicator, patient, well organised and possess excellent written and verbal skills.
• High level of attention to detail.

Provide key bid administrative support to the bidding team, helping to ensure the bid preparation is running smoothly and according to the existing bidding procedures and guidelines. Working closely with the Senior Bid Coordinator, you will be involved in the following tasks:

• Updating opportunity trackers, downloading, filing and circulating documents to relevant stakeholders in the company; tracking internal decisions
• Keeping track of renewal dates of internal documents
• Drafting and collating documents, researching additional information for submissions following guidance and instructions from the Senior Bid Coordinator.
• Creating and completing standard submission files such as internal company templates and government forms used in public bidding
• Formatting and finalising completed documents for inclusion in bid submissions, document management and version control
• Maintaining records of successful bids for future reference
• Assisting in the production of marketing materials and company information sheets to enhance the company’s future business opportunities and to support bids.
• Proof reading, fact checking, rewriting and reformatting information that is provided for tenders.
• Track the status of all bids/tenders through the evaluation, award process and feedback where relevant