Junior Business Assistant

at  Inheaden GmbH

ABOUT US:

We are a growing Tech startup with offices in Germany, India and the UAE. We are looking for someone with a startup spirit, who wants to join a truly global organization and help build tech on a global scale. Come, join us and be part of our community.

REQUIREMENTS:

• Proficiency in speaking, reading and writing German and English.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency in Office Suite and other relevant software.
• High level of discretion and confidentiality.
• Ability to work independently and as part of a team.
• Strong analytical and problem-solving skills.

ROLE OVERVIEW:

As a Junior Business Assistant, you’ll play a key role in keeping our office running smoothly and efficiently. You’ll provide essential administrative support to the leadership team, and assist with daily business operations. It’s a great opportunity to get hands-on experience in office management, legal compliance, and corporate governance, all while being a valued part of our team!

RESPONSIBILITIES:

• Administrative Support:
• Coordinate and prepare materials for meetings, presentations, and reports.
• Communication:
• Facilitate smooth communication within the executive team and across departments.
• Daily Operations:
• Ensure the office environment is well organized and running smoothly.
• Manage office supplies inventory and place orders as needed.
• Oversee and coordinate office maintenance and repair activities.
• Support all internal business administration activities, including but not limited to managing legal contracts, preparing presentations, assisting with visa-related inquiries and trip bookings.
• Compliance and Governance:
• Ensure compliance with statutory and regulatory requirements.
• Maintain corporate records, including minutes of meetings, resolutions, and other legal documents.
• Manage the company’s statutory registers and filings.
• Board Support:
• Organize and coordinate board meetings, including preparing agendas, distributing papers, and taking minutes.
• Assist with the preparation of board reports and other governance documents.
• Liaise with board members and ensure effective communication.
• Legal and Regulatory Affairs:
• Monitor changes in relevant legislation and the regulatory environment.
• Provide guidance on corporate governance best practices.
• Assist in the preparation and filing of annual returns and other statutory filings.