Junior Document Controller

at  Bouygues UK

Bouygues UK have are offering an exciting opportunity to start your career in construction as a Junior Document Controller. You will gain experience in the efficient control of documentation and administrative processes. In the role you will be supported by Assist Senior Document Controller & Senior Office Manage.
Our project Oriel is a joint initiative to transform a two-acre site at St Pancras Hospital to deliver a pioneering eye care, research, and education centre. The project will be a new, state-of-the-art building with an anticipated gross internal area of up to 46,000m2. Designed with flexibility in mind, it will be able to meet future service requirements and keep pace with changes in technological, medical or research requirements. Its design has been the subject of an extensive programme of engagement with patients, staff and partner organisations to ensure a national standard for accessibility is created.

• Assist with managing access to the Internal / Project / Client and Archiving CDE’s - Asite & Sharepoint, and updating the access matrices accordingly
• QC checking in Asite
• Adding new BYUK joiners to Oriel group email and Fieldview
• Dispatching information to various parties as defined in the workflows & distribution lists
• Regularly reviewing the Internal/ Project and Archiving CDE and reporting on compliance with Filing & Archiving procedures
• Updating team directories
• Assisting BYUK & external users with Asite & Sharepoint queries
• Maintain and complete the electronic document control filing and archiving
• Assisting with creating new issuers in Asite and with customizing folders and folders structure, security roles, custom fields, forms and workflows to the specific requirements of the project
• Liaise between Project Management and [when applicable] the external company employed to organise H&S Files and Operational & Maintenance Manuals to ensure appropriate submission of the approved Stage 6 drawings for inclusion in such documentation
• Effectively communicate between all relevant departments, to liaise between Client, Consultants and project staff for document control matters, advising on the correct use of the system and notifying them of any relevant changes and updates to the use of the system, set up and processes.