Junior General Administrator

at  Arup

WHY ARUP?

At Arup, we believe in rewarding our members for their contributions to our shared success. As a trust-owned company, we have the freedom to pursue meaningful work that aligns with our purpose and values. We also offer a unique profit share program, allowing our members to share in the results of our collective efforts.

SHAPE A FUTURE WITH PURPOSE AT ARUP IN DUBLIN.

Arup’s purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world.
Junior General Administrator
We are currently looking to recruit an administrator to join our busy team. This is an exciting role, working in a fast-paced environment. The candidate will report to and work closely with our Administration Manager based in the Cork office. Under the direction of the Administration Manager the successful candidate will support the business teams and internal stakeholders in all areas of administration from report production to organising meetings to maintaining office systems and booking conferences and courses for colleagues.

As a Junior General Administrator at Arup, you will:

• Liaising with staff and other secretaries both nationally and internationally.
• Production of all types of reports, letters, minutes and presentations etc. to the highest standard for a team of approx. 80 people.
• Formatting of documents produced by external parties to their company guidelines and handling large quantities of information, often working within tight deadlines.
• Creating and maintaining templates.
• Screening and redirecting telephone calls and taking detailed messages.
• Organise internal team meetings, booking meeting rooms and arranging catering requirements.
• Organise assembly of information for important meetings.
• Booking courses and conferences for colleagues, sign off training request forms and filing away on system.
• Generating a PO for invoices.
• General correspondence for team members.
• Organising and storing paperwork, documents and computer-based information.
• Photocopying and printing various documents, sometimes on behalf of other colleagues.
• Maintain and update filing and archiving as required.
• Work on own initiative or as part of a team and deal with administrative duties competently.
• Work mainly without supervision or direction and refers upwards as necessary.
• Devising and maintaining office systems.
• Provide cover for Reception during breaks, providing an efficient and professional first point of contact for clients and staff alike.

DOES THIS ROLE INSPIRE YOU?

We’re looking for someone who is passionate about admin work. We also value:

• Experience in a professional services organisation. Industry related would be an advantage.
• Experience in use of MS Office software (Advanced Word, Excel, PowerPoint and Outlook) in a professional environment, including higher level functions and ability to reformat existing documents to company style.
• ECDL preferable.
• A keen eye for detail and quality.
• Strong interpersonal skills - creative approach, communication ability, planning and organising skills.
• Ability to self-manage and work on own initiative.