Kommersiell assistent / økonomi- og administrasjonsassistent

at  CBRE GWS IFM Industrie GmbH

ABOUT CBRE DATA CENTER SOLUTIONS

CBRE Data Centre Solutions (DCS) is a part of the CBRE Group with over 115.000 employees worldwide and delivers fully integrated real estate, facilities and technology solutions for data centre owners, occupiers and investors across the globe. As a dedicated business line within CBRE, DCS is dedicated to solving complex challenges within every stage of the data centre lifecycle.
We provide our employees the best conditions to develop professionally and personally and to realise their full potential in the course of their career.
Join us now in Tørdal (Drangedal / Norway) and bring your unique talent and skills to our Team. We will support your relocation to make sure you´ll find your way to our new Data Center.

YOUR QUALIFICATIONS

• Relevant education / qualification with focus on finance and administration
• Experience of working in a fast paced, operational service environment
• Organised but flexible attitude with the openess to break new grounds to challenge inefficiencies
• Business fluency in both English and local language
• Capable of working in a matrix environment
• Results/ task orientated, with attention to detail and accuracy
• Excellent time management and organisational skills
• Commitment to continuous improvement
• Ability to work as part of a team, as well as independently
• Calm manner, able to work under pressure and with changing demands and priorities
• Customer focus skills with a passion for customer service
• Effective communication skills enabling the individual to work with clients, suppliers, and staff at all levels
• Strong background in invoicing and controlling
• Excellent capabilities to manage and organize the monthly reports
• Demonstrate ability to work close with different teams and improve the output

JOB PURPOSE

This is a customer and team facing role to provide exceptional customer service and business support to contribute to the continued growth and success of the Business, to provide a comprehensive and flexible administration service to the Critical Facility Manager.

FURTHER RESPONSIBILITIES

• Ensure that all supplier contracts within their allocated sphere of responsibility are negotiated with suppliers on price, lead time, quality and service for multiple services and commodities
• Take a lead on supplier contract negotiations/reviews
• Support the technical and infrastructure teams
• Utilizing defined systems, raises purchase orders, approves invoices for payment and manages the closure of Purchase orders as part of the full management of the purchase order cycle
• Identify and help drive implementation of savings opportunities to ensure customer and GWS financial savings targets are maximized
• Assists sourcing and account team along with other internal customers on resolution of problems with contracted suppliers
• Conduct all meetings with internal and external customers in a professional manner using a high degree of persuasive ability, professional knowledge, tact, good judgment and diplomacy
• Maintains contract files as required by company policy, procedures and compliance
• Understand, anticipate and deliver customer (internal and external) needs while building effective relationships whilst optimizing contract performance
• Positively respond to both our internal and external customers (often in a matrix environment) through effective communication and personal accessibility/credibility
• Support the CBRE preferred supplier programme, through the identification and conversion of suppliers onto the programme as per the divisional targets in order to improve the overall performance of the supplier on your account and within the wider CBRE business
• Ensure integrity of financial transactions for contract maintain WIP, OPO’s and Debt to within agreed contractual and company defined parameters
• Ensure the raise of PO, payments of invoices and billing to client in set timeframe
• Attend and actively participate in weekly finance meeting with Critical Facility Manager/Sub-contractors