LAA-24-46 - Legal Assistant

at  Legal Aid Alberta

Legal Aid Alberta is seeking to fill a full-time permanent Legal Assistant in our Edmonton office. This position will appeal to an individual that likes to take initiative, is client focused and is exceptionally strong in delivering high-quality results.
Who We Are
We are Legal Aid Alberta. We believe in an Alberta where everyone is able to understand and protect their legal rights. As a publicly funded, non-profit organization, we provide affordable legal services in family law, domestic violence, child welfare, immigration, and youth and adult criminal defense. We are Alberta-wide: Calgary, Edmonton, Fort McMurray, Grande Prairie, Lethbridge, Medicine Hat, Red Deer, Siksika Nation, and Wetaskiwin. We work together to serve Albertans, protecting their rights and ensuring a fair legal process.
Who You Are
Working at Legal Aid Alberta means you care about people and empathize with their situation. You have excellent communication skills especially in tough situations. You are computer-savvy and more organized than anyone you know. Fast-paced work environments give you a rush and you’re always up for a challenge. You love learning new things, solving problems, and can adapt to change quickly.
Job Description

Reporting to the Office Manager, key responsibilities of the Legal Assistant are to:

• Prepare and manage a large volume of internal and external legal documents, correspondence, and materials in a variety of hard copy and electronic formats.
• Gather, analyze, and organize information provided by clients, opposing counsel, and other third parties for active files or court docket lists including legal, financial, and other documents.
• Maintain files on database and in hardcopy.
• Manage calendars, book appointments, schedule court dates, file diarization, and prepare supporting materials.
• File documents with court and oversee court running of documents to and from LAA offices to the courthouse.
• Maintain various documents for tracking work completed on legal files and recording of file statistics.
• Commission documents as required.
• Prepare draft invoices and statements of account.
• Coverage for administrative duties as required.
• Coverage for co-workers during vacations and other leaves
• Participate in meetings as required.
• Other duties as directed by management.

Qualifications

EDUCATION AND EXPERIENCE:

• Legal Assistant Diploma or Certificate is required.
• Minimum 2 year experience in both criminal and family law an asset.
• Experience using JOIN database and/or Remote Court Scheduling (RCS) is an asset.

KNOWLEDGE AND SKILLS:

• Knowledge of legal support processes.
• Candidates with family law experience will be considered an asset
• Computer literacy, including MS Office (Word, Excel, PowerPoint, and Outlook) and Legal Files.
• Experience in accurately maintaining a database.
• Experience using various office equipment (printer, copier, fax etc.).
• Demonstrated time management and the ability to deal with conflicting priorities and deadlines.
• Excellent written and verbal communication, and interpersonal skills.
• Demonstrated commitment to continuous improvement.
  What We Offer

Perks for working with us

• Competitive wage
• RRSP employer contribution
• Health and dental benefits
• Health and wellness accounts
• Paid vacation time
• Professional Days
• Holiday closure (paid time off)
• Professional development (opportunity to learn multiple areas of law)
• Employee assistance program

How to Apply
If you got excited at the prospect of being a part of our team when you reviewed this posting and you meet the minimum qualifications, select “Apply Now” to apply for this position.
Requirements
The successful candidate will be required to provide an acceptable criminal record check

• Prepare and manage a large volume of internal and external legal documents, correspondence, and materials in a variety of hard copy and electronic formats.
• Gather, analyze, and organize information provided by clients, opposing counsel, and other third parties for active files or court docket lists including legal, financial, and other documents.
• Maintain files on database and in hardcopy.
• Manage calendars, book appointments, schedule court dates, file diarization, and prepare supporting materials.
• File documents with court and oversee court running of documents to and from LAA offices to the courthouse.
• Maintain various documents for tracking work completed on legal files and recording of file statistics.
• Commission documents as required.
• Prepare draft invoices and statements of account.
• Coverage for administrative duties as required.
• Coverage for co-workers during vacations and other leaves
• Participate in meetings as required.
• Other duties as directed by management