LAA-24-54 - Human Resources Administrator

at  Legal Aid Alberta

Legal Aid Alberta is seeking to fill a full time, Human Resources Administrator position in our Edmonton office. This position is ideal for someone with excellent communication skills, a keen eye for detail, and strong organizational abilities to manage priorities in a fast-paced environment. The successful candidate will be proactive, client-focused, and committed to delivering exceptional, high-quality results.
Who We Are
As a publicly funded, non-profit organization, Legal Aid Alberta provides affordable legal services in family law, domestic violence, child welfare, immigration, and youth and adult criminal defense. We are Alberta-wide, with 300 staff and 1,200 private practice lawyers helping people overcome their legal challenges in more than 75 communities across the province.
Who You Are
Working at Legal Aid Alberta means you care about people and empathize with their situation. You have excellent communication skills especially in tough situations. You are a self-starter, capable of working independently with minimal supervision. You demonstrate strong initiative, and you are always up for a challenge. You love learning new things, solving problems, and can adapt to change quickly. You care deeply about the success of our team and our organization.
Job Description
Reporting to the Director, People & Culture, some of the key responsibilities include:

Director of People & Culture Support

• Planning and coordination of meetings, schedules, notes, summaries, and related activities
• Preparation of presentations, reports, communication materials and email correspondence

Recruitment & Selection

• Provide administrative support as required in full cycle recruitment activities including but not limited to:
• Preparing and posting authorized job competitions in accordance with Legal Aid Alberta’s (LAA) recruitment practices.
• Booking and coordinating interviews.
• Assisting with reference checks.

New Hire Onboarding

• Distributing hire packages to new employees to initiate the onboarding process.
• Creating new hire files for Payroll and entering candidate information into HRIS.
• Conducting criminal record checks for newly hired employees.
• Serving as the primary point of contact for new hires until their first day of employment.
• Establishing employee records to store all employment-related documents, such as offer letters and criminal record checks.
• Scheduling initial check-ins during a new employee’s first week.

HR Operations/Services

• Oversee the organization and maintenance of electronic filling systems, records and document management requirements.
• Preparation of letters, reports, documents, and process map information.
• Support HR team for service delivery requests.
• Support the annual performance review process.
• Performs other duties as assigned by the Manager, Human Resources and the Director, People & Culture.

Training Administration

• Scheduling and tracking of all safety related training, course completions and employee feedback.
• Preparing, scheduling and distributing invitations for approved training courses.
• Arranging food services for training events.

Labour & Employee Relations

• Tracking and reporting of Grievance Procedures.
• Scheduling Employee stay and exit interviews.
• Creating and issuing employment verification letters for employees.

General Administration

• Providing administrative support including preparing correspondence, reports, arranging meetings, processing invoices, and maintaining records/files.
• Creating scheduled reporting, forms, and process maps.
• Maintenance of the HR internal intranet site.
• Participating in HR projects/initiatives as requested.
• Participating in Health & Safety projects/initiatives as requested.

Qualifications

EDUCATION AND EXPERIENCE:

• Post-secondary education in Human Resources or a related field.
• 1-2 years office administration experience preferably in a Human Resources team.
• Previous experience in a professional services environment.
• Previous experience in a unionized environment is considered an asset.
• Previous experience with Dayforce is considered an asset.

KNOWLEDGE AND SKILLS:

• Advanced computer literacy, including MS Office (Word, Excel, PowerPoint), Visio and Adobe.
• Effective working knowledge of SharePoint.
• Practical experience with HRIS and other HR related applications.
• Strong written and verbal communication skills.
• Accuracy and attention to detail.
• Excellent organizational and time management skills.
• Ability to thrive and succeed in a fast-paced work environment
• A self-starter with the ability to work independently with minimal supervision.
• Ability to maintain a high degree of confidentiality and diplomacy at all times
• Able to handle multiple assignments and changing priorities effectively and efficiently with minimal supervision.
• Strong initiative and action orientated with a sense of urgency to get things completed.
• Ability to work collaboratively with others in a team environment.
• Strong research and analytical skills.
• A positive, “can-do” attitude with client focused approach.
• Demonstrated commitment to continuous improvement.
  What We Offer

Perks of working with us

• Competitive wage
• RRSP employer contribution
• Health and dental benefits
• Health and wellness accounts
• Employee assistance program
• Hybrid work opportunities

How to Apply
If you got excited at the prospect of being a part of our team when you reviewed this posting and you meet the minimum qualifications, please select ‘Apply Now’ to create your candidate profile. This competition will remain open until a suitable candidate is found. Only those selected for an interview will be contacted.
Requirements
Successful candidate will be required to provide an acceptable criminal record check

Please refer the Job description for details