Labour Relations Assistant- Litigation

at  ONTARIO NURSES ASSOCIATION

POSITIONS: 2

The Ontario Nurses’ Association (ONA) is Canada’s largest nurses’ union. We are powered by our members — 68,000 nurses and health-care professionals, and 18,000 nursing student affiliates — who provide care in hospitals, long-term care, public health, the community, clinics and industry.
Our mission is to defend the rights of and advocate for nurses and health-care professionals who care for the health of Ontarians. We empower members and fight against unfair and unsafe treatment, negotiate and enforce our contracts, offer benefits and insurance, provide tailored education and development opportunities and much more. We confront governments, administrations and other policymakers head on to fight for high-quality public health care.
ONA is seeking to hire two (2) Labour Relations Assistants for the Litigation Team in the Toronto Office. ONA’s litigation team consists of 20 litigators engaged in an active labour practice, led by the Manager, Litigation.
ONA is seeking a legal assistant to provide administrative and clerical support to litigators for a labour practice involving labour arbitration, labour board, human rights tribunal, and other legal proceedings. This would include handling legal and administrative tasks, overall file management, processing of grievances to arbitration, scheduling and calendar management, document database management, assistance in preparing pleadings and legal documents, and other support to litigators as required.
Our ideal candidate will demonstrate expertise, judgment and independence to provide advanced-level administrative support across their team with a professional and service-focused approach. With a high attention to detail and a motivation to take initiative, the successful candidate will be accountable for providing support to members and staff, in collaboration with our Litigators.

• Assist the litigator by organizing and supporting their labour practice involving labour arbitration, labour board, human rights and/or other types of legal proceedings.
• Responsible for file management including organizing documents, record management (electronic and hard copy), and document database management.
• Responsible for performing administrative tasks, implementing applicable work processes, tracking deadlines in regards to processing of grievances to arbitration, and supporting ongoing litigation.
• Develop a file tracking system in coordination with the litigator to monitor the progress of cases
• Calendar management for the litigator including booking prep meetings and hearing dates
• Develop relationships and deal regularly with internal and external stakeholders including local and bargaining unit leaders, members, arbitrators, employer counsel, and their assistants
• Receive inquiries by telephone and in person and direct callers to the appropriate team member
• Prepare correspondence, books of documents, books of authorities or other legal documents for hearings.
• Help prepare, compile, serve and file various applications and responses for proceedings before various administrative tribunals
• Transcribe documents including letters, memos, and correspondence or copy-typing handwritten notes
• Photocopy and scan documents and correspondence
• Convert documents from various versions to Word and/or onto templates provided
• Produce and proofread materials/documents for Litigators