LANGUAGE SERVICE ASSISTANT (two positions)

at  United Nations

Org. Setting and Reporting
These two positions are located in the Office of the Chief, Languages Service, Division of Conference Management, Department for General Assembly and Conference Management (DGACM), Geneva. The incumbents report to the Chief, Languages Service.
Responsibilities
Under the general guidance of the Chief, Languages Service, the Language Service Assistants will be responsible for the following duties: • Performs independently and effectively the full range of office management and administrative support functions; provides reference assistance and basic computer technical support functions to the Chief of Service. • Assists the Chief of Service in carrying out research in the daily official UN documents, newspapers and magazines in the languages used by the Service. • Inputs terminology data as instructed by the Chief, • Organizes and maintains the files of the Service in electronic and/or hard copy form and keeps them up-to-date; provides reference assistance to the Chief of Service including contacting outside sources such as other UN Departments and Permanent Missions for assistance when in-house reference sources are exhausted. • In addition to UN documents, purchases, registers, classifies and distributes reference books, periodicals and other materials. • Ensures the provision of computer equipment and e-mail services to all staff in the Service/ including temporary staff; handles all arrangements connected with this task such as requisitions and administration. • Provides basic computer technical support to the Chief of Service; provides assistance in finding information and databases; helps with the operation of software; performs basic trouble-shooting functions of computer problems in a timely manner; reports problems to Help Desks (information technology, building management, etc.), monitors and follows-up as necessary. • Provides technical assistance in the compilation of monthly and yearly productivity statistics for the Service as a whole and for individual staff; assists in providing other statistical information to the Director or Head of the Department as instructed by the Chief. • Performs when required other general administrative and clerical functions of the Service, such as the operation of gDoc and job management system; assists in ensuring the smooth electronic transmission and processing of documentation (prepares daily and weekly lists/schedules; maintains attendance records, and monitors in Umoja, etc. • Carries out such other tasks as may be requested by the Chief; covers other General Service staff functions when the latter are absent on annual or sick leave. • Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making. • Assists with visualizations and updating information material such as web pages or brochures, including SharePoint sites maintained by the Languages Service. • Any other duties as required.
Competencies
PROFESSIONALISM: Knowledge of general office and administrative support, including administrative policies and procedures, records management and filing, and documentation processing. Ability to research, select, organize and summarize data and information required for the preparation of reports and statistics. Ability to perform analysis, modeling and interpretation of data in support of decision-making. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. ACCOUNTABILITY: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Education
High school diploma or equivalent is required.
Job - Specific Qualification
Not available.
Work Experience
At least seven (7) years of experience in general office support or related area is required. One year or more of experience in data analytics or related area is desirable. One year of experience in terminology or related area is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the posts advertised, fluency in oral and written English or French with knowledge of the other is required. Knowledge of another official United Nations language is desirable.
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Special Notice
This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. Applicants for positions in the General Service and related categories must be authorized to work for the United Nations in the duty station where the position is located. Eligible applicants selected from outside the duty station are responsible for any expenses in connection with their relocation to the duty station. Staff members subject to local recruitment are not eligible for allowances or benefits exclusively applicable to international recruitment. At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
No Fee

Please refer the Job description for details