Lateral Partner Recruitment Assistant – EMEA/Asia

at  Mayer Brown LLP

Overview:
Mayer Brown is an international law firm positioned to represent the world’s major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognised by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do.
We are a collegial, collaborative, and diverse firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realise their greatest potential all while supporting the Firm’s client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm.
If you enjoy working with team members whose defining characteristics are exceptional client service, initiative, professionalism, responsiveness, and adaptability, you may be the person we are seeking to join our HR department in our London office as a Lateral Partner Recruitment Assistant.
Responsible to: Director/Head of Lateral Partner Recruitment – EMEA/Asia
Purpose of the role: To provide support to the Global Lateral Partner Recruitment team; ensuring excellent candidate experiences and the best in class service to stakeholders.
Hours: 9:30 a.m. to 5:30 p.m. with flexibility due to the global nature of the role, and in accordance to the needs of the business

Responsibilities:

• Support all aspects of the lateral partner recruitment cycle including interview coordination, collection of feedback, coordinate onboarding and support integration efforts;
• Maintain all candidate records including tracking the status of each candidate and updating all documentation pertaining to each candidate throughout each process;
• Assist in preparing market maps for different practices by creating comprehensive reports for the team;
• Coordinate interviews for candidates with partners globally;
• Prepare and circulate terms of business and maintain agency tracker;
• Effectively building strong relationships with external agencies; arrange in person and online agency briefing calls for the Director and Partners;
• Work with HLPR to ensure a smooth onboarding process for each lateral Partner candidates in London; assist with onboarding in other offices in collaboration with local HR;
• Assist with communications to candidates and/or recruiters to ensure they are responded to in a timely manner and kept up to date throughout the recruitment process,
• Log and process recruitment invoices when required;
• Collect and collate feedback following interviews; follow up with Partners who have not submitted their feedback
• Collect DE&I data from every candidate interviewed for analysis;

You will work within the wider recruitment team globally, including the London Recruitment Manager (Business Services and Associates) and Recruitment Administrator, Director of Lateral Partner Recruitment – Americas and assist and provide cover for the wider team as needed.
Qualifications:
Graduate level or equivalent

EXPERIENCE, SKILLS AND PERSONAL ATTRIBUTES:

• A minimum of 2-4 years’ experience working in a professional services environment;
• Previous agency or in-house or Recruitment experience is preferred;
• Ability to work in a busy, fast-paced environment sometimes under pressure and adhering to tight deadlines;
• A strong administrative background with highly developed organisational skills and exceptional attention to detail are required;
• Ability to take initiative and possess strong communication skills;
• Ability to be discreet and maintain confidentiality at all times;
• Experience working with key stakeholders at an international level preferred;
• Strong IT skills with literacy in Microsoft packages including Outlook, Word, Excel and PowerPoint;
• Excellent written and spoken English;
• Adaptable, flexible and reliable;
• Personable with strong team-based work ethic
  At Mayer Brown, we are committed to creating a diverse and inclusive work environment that offers our people the opportunity and support they need to succeed.
  Our culture promotes mutual respect, acceptance, cooperation and productivity among people from varying backgrounds and values different perspectives and ideas.
  One of our core values at Mayer Brown is to promote diversity and inclusion at all levels within the business which is actively supported by our diversity networks - LGBT+, Fusion (Race & Ethnicity), Multi-faith, Women, Enable (Disability) and Work and Me (Family).
  We are happy to discuss any reasonable adjustments that individuals may require throughout the recruitment process and once they have joined the Firm.

• Support all aspects of the lateral partner recruitment cycle including interview coordination, collection of feedback, coordinate onboarding and support integration efforts;
• Maintain all candidate records including tracking the status of each candidate and updating all documentation pertaining to each candidate throughout each process;
• Assist in preparing market maps for different practices by creating comprehensive reports for the team;
• Coordinate interviews for candidates with partners globally;
• Prepare and circulate terms of business and maintain agency tracker;
• Effectively building strong relationships with external agencies; arrange in person and online agency briefing calls for the Director and Partners;
• Work with HLPR to ensure a smooth onboarding process for each lateral Partner candidates in London; assist with onboarding in other offices in collaboration with local HR;
• Assist with communications to candidates and/or recruiters to ensure they are responded to in a timely manner and kept up to date throughout the recruitment process,
• Log and process recruitment invoices when required;
• Collect and collate feedback following interviews; follow up with Partners who have not submitted their feedback
• Collect DE&I data from every candidate interviewed for analysis