Law Firm Administrator

at  Osair Technologies

:
This position is close to a COO Level but for a small growing firm.The Law Firm Administrator serves as a pivotal member of the Firm’s leadership team, driving the strategic vision and operational efficiency of the non-legal side of the business. Reporting directly to the Principal/CEO, this role is responsible for overseeing all administrative functions, ensuring the seamless execution of day-to-day operations, and fostering a positive, high-performing work environment. With a strong focus on strategic planning and execution, this individual partners closely with senior leadership to develop and implement initiatives that support the firm’s growth and long-term success.
WHAT YOU’LL Do:(Essential Functions):

HUMAN RESOURCES (MAY DO SOME OR ALL):

· Oversee the firm’s talent management strategy, ensuring that recruitment, retention, and professional development initiatives align with the firm’s goals and culture.
· Actively shape and sustain the firm’s culture, driving initiatives that enhance employee engagement, retention, and productivity.
· Manage payroll and benefits including day-to-day administration ensuring compliance and a positive employee experience.
· Manage full cycle recruiting process for non-attorney staff and provide recruiting support for Attorney staff.
· Manage onboarding and offboarding processes for all incoming and outgoing employees, including Independent Contractors.
· Maintain required files and documents (e.g. personnel files) and file reports and filings necessary ensuring compliance with federal, state, and local regulations.
· Manage administration of all HR systems, policies, and processes (e.g. Gusto, performance management, compensation, Employee Handbook, job descriptions).
· Monitor attorney and paraprofessional continuing education and certifications ensuring compliance with Bar regulations.
Other:
· Plan and coordinate various employee events and off-sites.
· Create and maintain a positive work environment and culture.
· Other duties or projects as requested.
WHAT YOU’LL BRING(Essential Qualifications):
Education/Certification:
· High school diploma required; bachelor’s degree preferred.
· Certified Legal Manager (CLM) is strongly preferred.
Experience:
· 7 years’ experience in a law firm administrator or law office operations management role.
· 3 years of supervisory experience with legal staff of 10+.
· 3 years of Human Resources experience, including recruiting and hiring.
· Experience as a business driver managing a budget of $5 million or more.
· Experience in various size organizations including small and mid.
· Experience managing in remote-first environments.
Knowledge/Skills:
· Strong leadership skills effectively motivating high-performing teams.
· Strong interpersonal skills effectively managing through conflict and building trusting relationships.
· Strong project management skills efficiently managing multiple projects and tasks with competing priorities.
· Strong knowledge of legal office procedures, terminology, and document management systems.
· Acts with integrity, and professionalism, and maintains confidentiality.
· Ability to learn and adapt to new technologies.
· Exceptional organizational skills, proofreading skills, and attention to detail.
· Demonstrated sense of urgency and superior follow-up skills.
· Possess a client service mindset with strong verbal and written communication skills.
· Proficiency with Microsoft Office Suite.
· Effectively speaks, reads, and writes in English.
Job Type: Full-time
Pay: $130,000.00 - $140,000.00 per year

Schedule:

• 8 hour shift

Willingness to travel:

• 25% (Preferred)

Work Location: On the roa

Please refer the Job description for details