Lead, Accounting Operations

at  Seaspan ULC

The Team lead, Accounting Operations is responsible for the lead of the Corporate Accounting Transaction Services Team: accounts payable and accounts receivable. In addition, the Team lead is responsible for sub-ledger management, account reconciliations, A/P and A/R recording, internal and external reporting of these financial transactions.
The Team lead will focus on overseeing day-to-day operations, supervising unionized Accounting Clerks (Grade IV and Grade III), preparing reports relating to weekly payment run, collaborating with approvers across the Company to resolve issues, supporting with reconciliations and complex A/P challenges.

NOTE: THIS POSITION QUALIFIES FOR AN OPTIONAL HYBRID WORK SCHEDULE AFTER 90 DAYS OF ONSITE WORK AND ONBOARDING. EMPLOYEE WILL BE SUBJECT TO THE TERMS OF THE FLEXIBLE WORK POLICY AGREEMENT.

The Team Lead reports directly to the Supervisor, Accounting Operations. There are 10 positions directly reporting to the role: One MoveUp Grade III Junior Accounting Clerks and Nine MoveUp Grade IV Senior Accounting Clerks.

• Oversees daily operations of the Accounting Operations Team, including assessing, monitoring, and fulfilling staff requirements. Ensures daily task coverage.
• Conducts performance appraisals including providing accounting staff feedback and suggestions for improvement.
• Consults with Human Resources on various MoveUp Union employee related issues as needed.
• Monitors and facilitates efficient processing of accounts payable. Ensures accounts payable payments are sent for approval on a timely and accurate manner.
• Develops and disseminates to the team standard response process for operational issues and monitors compliance.
• Facilitates the checks during weekly payment runs and administers post cheque run processes.
• Prepares weekly AP estimate and forecast reports.
• Manages verbal verification of bank details for new vendor or change thereof.
• Responsible for posting manual match batches relating to wire payments.
• Reviews and posts all batches and adjustments prepared by the accounting staff.
• Oversees remote cheque deposit function and stop payment requests.
• Responsible for the administration of Accounts Payable system (TAC/TAP) setups, issues, and resets.
• Assists with filing and payment of taxes (GST, PST, corporate, payroll).
• Support the month end close of the AP/AR modules and balances the AR/AP sub-ledgers to general ledger monthly. Prepares outstanding and stale-dated cheques reports.
• Reconciles clearing accounts and maintains balance sheet working papers monthly, as assigned.
• Assists with the annual audit as required by preparing working papers and schedules and responding to inquiries.
• Provide back-up for Grade IV clerks and for the cheque run function.
• Contributes to the establishment of policies and procedures for the accounts payable, receivable, and invoicing functions as well as its documentation.