Lead Administrator

at  CareTech Group

LEAD ADMINISTRATOR

Location: King Edwin School Norton
Line Managed by: Associate Principal: Operations
Salary Scale: £23,795 pa
Hours of Work: 40 hours per week with 40 days holiday pa (including bank holidays)

EXPERIENCE

Experience of a management support role in a busy, fast paced environment and in a regulatory compliance context.
Experience of presentation of information and proposals to differing audiences
Experience in contributing effectively to multi agency meetings
Experience of managing multiple functions including previous demonstrable people management
Experience of working in a school

SKILLS

Exceptional organisational and administration skills.
Ability to plan and prioritise own workload and those of others in a complex team, working to deadlines and managing conflicting priorities.
Demonstrate excellent interpersonal, written and communication skills.
Enthusiasm and ‘can do’ attitude.
Demonstrate a passion for working with and inspiring young people.
Demonstrates a clear commitment to the team approach; exchanging ideas and providing support to colleagues
Goal focussed and able to maintain resilient approaches to difficult issues and conversations to achieve required outcomes
Draws logical and accurate conclusions from sometimes complex information

KNOWLEDGE

An understanding of the needs of young people in care/education
A detailed understanding the principles of safeguarding and child protection
Knowledge of current education practice
Knowledge of the work of other agencies involved with children and young people

KEY DUTIES AND RESPONSIBILITIES:

• To manage the raising of standards of student achievement through the provision and management of efficient and effective business and support services.
• Lead, manage, motivate and develop a team of staff.
• Responsibility for developing new workflow processes.
• Accountability for ensuring the accuracy of the team’s work through regular auditing.
• Establish, maintain and document effective operational procedures in all areas of Administration.
• To provide administrative and technical support to teaching staff. The Post Holder will ensure that all administrative staff understand their key roles in supporting the primary purpose of the school to raise student achievement and to support in achieving quality teaching and learning
• To manage and oversee operational support including compliance with all health & safety legislation.
• Oversee the support of Exams in conjunction with the Exams Manager, ensuring all elements of the exams process function as required.
• Manage appraisals with administration staff.
• Ensure an efficient and effective, welcoming communication system is in place through the school switchboard and main reception area.
• Keep up to date with good office & administration practices and new developments undertaking training as required.
• Ensure stock levels of all consumables (for example, office stationery, paper) are kept at reasonable levels. In discussion with others, arrange the ordering and delivery of large bulk items e.g. paper stocks.
• Oversee the petty cash system
• Oversee the attendance register is fully completed on a daily basis ensuring any absentees are appropriately followed up.
• Oversee school transport services

OTHER RESPONSIBILITIES

• To undertake additional or other duties as directed and deemed appropriate by the Senior Leadership Team.
• To participate in a programme of self / professional development to ensure skills, knowledge and understanding are added to and kept up to date.
• Maintaining a high degree of confidentiality with regard to issues concerning members of staff and pupils. To respond positively with tact, sensitivity and awareness to pupils and parents in relation to duties undertaken.
  The successful applicant must promote and safeguard the welfare of children, young and vulnerable people.
  You must co-operate with the company in complying with the Health and Safety requirements and are therefore expected to follow Company policies, to acquaint yourself with the Fire, Health and Safety Procedures at your place of work and report any unsafe practices and conditions
  The above job description forms part of your main terms and conditions of employment. The Company reserves the right to vary duties and responsibilities at anytime within legal notification frameworks, however, not outside what is considered reasonable to the original post.