Lead Estates Manager (C/K/R)

at  NHS South West London Integrated Care Board

Estates are at the centre of the government’s plans for transforming the NHS. The NHS Long Term Plan outlines the need to ‘accelerate the redesign of patient care to future-proof the NHS for the decade ahead.’
Understanding current and future pressures is key in South-West London, as 40% of our estate pre-dates the formation of the NHS. Fostering and maintaining relationships with stakeholders to support financial, sustainability and clinical requirements is fundamental to the role.
The Lead Estates Manager will establish and lead on all aspects of community and primary care estates planning for three of the six Places and support the delivery and the transformational objectives and priorities of the SWL infrastructure strategy.
The Lead Estates Manager manages a portfolio of Place and SWL estates capital projects from inception to delivery. The role supports Places to identify their estates needs and solutions, as well as being the point of contact for managing Place community property and primary care estates matters that arise.
Reporting to the Deputy Director of Estates to develop and deliver the SWL estates strategy, and producing papers for ICB committees, the post holder needs to provide and convey highly complex, sensitive, and contentious information, to a wide range of internal and external stakeholders in formal settings.
The Lead Estates Manager will lead on operational issues arising within the Places, for example rent review issues and lease concerns escalated by the Premises Control Manager and space utilisation issues from voids or premises moves.
NHS South West London Integrated Care Board (ICB), as part of South West London Integrated Care System (ICS), is a partnership of organisations that come together to plan and deliver joined up health and care services to improve the lives of people in our six boroughs: Croydon, Merton, Kingston, Richmond, Sutton and Wandsworth.

EACH ICS CONSISTS OF TWO STATUTORY ELEMENTS:

an Integrated Care Board, bringing the NHS together with its partners locally to improve health and care services
an Integrated Care Partnership (ICP): the broad alliance of organisations and representatives concerned with improving the care, health and wellbeing of the population, jointly convened by the ICB and local authorities in the area.
ICBs are statutory NHS bodies responsible for planning and allocating resources to meet the four core purposes of integrated care systems (ICSs):
to improve outcomes in population health and healthcare;
tackle inequalities in outcomes, experience and access;
enhance productivity and value for money and;
help the NHS support broader social and economic development.
NHS South West London Integrated Care Board decides how the South West London NHS budget is spent and develops plans to improve people’s health, deliver higher quality care, and better value for money.
Please refer to Job Description and Person Specification

Duties and Responsibilities

• To support the Deputy Director of Estates to develop and deliver the SWL estates and infrastructure strategy
• To collaborate with partner organisations to ensure that local estates strategies and plans support the SWL infrastructure strategy and that estates is an effective enabler of the integrated care system and its objectives.
• To be responsible for the delivery of estates projects to a high standard, on time and in a cost-effective manner.
• To lead and project manage the delivery of SWL priority projects (place-based and SWL projects), working with partner organisations to identify needs and solutions, develop business cases to support effective decision making within the ICB, and to facilitate project delivery and completion.
• To work with all local partners to ensure that the community and primary care projects are adequately resourced so that they can be delivered, by either managing them personally or by agreeing external resource or advice with the Deputy Director of Estates and Chief Financial Officer.
• To ensure that every project has adequately considered financial, sustainability and clinical implications, and that alternative options have been properly considered with respect to digital transformation and changing ways of working.
• To lead negotiations on new developments to ensure maximum contributions are secure from individual developments
• To evaluate and monitor all sites to support the long-term disposals/utilisation and potential moves, in line with the SWL and local infrastructure strategies. This will involve horizon scanning and notification to the ICB capital planning function.
• To lead on operational issues arising within the Places, for example rent review issues and lease concerns escalated by the Premises Control Manager and space utilisation issues from voids or premises moves.
• To form and implement robust governance and delivery plans to support priorities.
• To lead the local estates forums in the three Places and other strategic planning or project delivery working groups in order to facilitate project delivery and to provide transformation delivery information and analytical advice and expertise.
• To report transparently on a monthly basis to the local estates forums and SWL forums on the progress of projects and operational issues, flagging any risks and concerns and advising on their resolution.
• To proactively and effectively manage stakeholders across NHS SWL and partner organisations across different teams and at all levels, responding to and resolving conflicts between stakeholders through facilitation or other appropriate mechanisms.
• To employ effective communication, negotiation and influencing skills to enable an effective change management with stakeholders at all levels (including senior management) who may hold differing and contentious views.
• To present relevant data and analytics to secure buy-in and facilitate resolutions to knotty issues, and to explain complex transformation delivery challenges to a wide range of internal and external stakeholders
• To provide and convey highly complex, sensitive and contentious information, including presenting information about projects and dependencies to a wide range of internal and external stakeholders in formal settings.
• To produce papers for ICB committees, as required (Place and SWL level)
• To ensure that there are close links between estates planning, digital transformation and the net zero carbon agenda.
• To work closely with the Healthy Urban Development Unit and local authorities to understand current and future pressures for the health estate in the three Places, and ensure that plans and strategies reflect them.
• To work closely with the local authorities to ensure alignment with the local development plans and other public estates rationalisation, and to ensure that the ICB has access to S106 and CIL funding as appropriate
• To link in with One Public Estate on potential funding opportunities and joint projects.
• To be responsible for identifying, managing and escalating key risks to the Deputy Director of Estates.

• To support the Deputy Director of Estates to develop and deliver the SWL estates and infrastructure strategy
• To collaborate with partner organisations to ensure that local estates strategies and plans support the SWL infrastructure strategy and that estates is an effective enabler of the integrated care system and its objectives.
• To be responsible for the delivery of estates projects to a high standard, on time and in a cost-effective manner.
• To lead and project manage the delivery of SWL priority projects (place-based and SWL projects), working with partner organisations to identify needs and solutions, develop business cases to support effective decision making within the ICB, and to facilitate project delivery and completion.
• To work with all local partners to ensure that the community and primary care projects are adequately resourced so that they can be delivered, by either managing them personally or by agreeing external resource or advice with the Deputy Director of Estates and Chief Financial Officer.
• To ensure that every project has adequately considered financial, sustainability and clinical implications, and that alternative options have been properly considered with respect to digital transformation and changing ways of working.
• To lead negotiations on new developments to ensure maximum contributions are secure from individual developments
• To evaluate and monitor all sites to support the long-term disposals/utilisation and potential moves, in line with the SWL and local infrastructure strategies. This will involve horizon scanning and notification to the ICB capital planning function.
• To lead on operational issues arising within the Places, for example rent review issues and lease concerns escalated by the Premises Control Manager and space utilisation issues from voids or premises moves.
• To form and implement robust governance and delivery plans to support priorities.
• To lead the local estates forums in the three Places and other strategic planning or project delivery working groups in order to facilitate project delivery and to provide transformation delivery information and analytical advice and expertise.
• To report transparently on a monthly basis to the local estates forums and SWL forums on the progress of projects and operational issues, flagging any risks and concerns and advising on their resolution.
• To proactively and effectively manage stakeholders across NHS SWL and partner organisations across different teams and at all levels, responding to and resolving conflicts between stakeholders through facilitation or other appropriate mechanisms.
• To employ effective communication, negotiation and influencing skills to enable an effective change management with stakeholders at all levels (including senior management) who may hold differing and contentious views.
• To present relevant data and analytics to secure buy-in and facilitate resolutions to knotty issues, and to explain complex transformation delivery challenges to a wide range of internal and external stakeholders
• To provide and convey highly complex, sensitive and contentious information, including presenting information about projects and dependencies to a wide range of internal and external stakeholders in formal settings.
• To produce papers for ICB committees, as required (Place and SWL level)
• To ensure that there are close links between estates planning, digital transformation and the net zero carbon agenda.
• To work closely with the Healthy Urban Development Unit and local authorities to understand current and future pressures for the health estate in the three Places, and ensure that plans and strategies reflect them.
• To work closely with the local authorities to ensure alignment with the local development plans and other public estates rationalisation, and to ensure that the ICB has access to S106 and CIL funding as appropriate
• To link in with One Public Estate on potential funding opportunities and joint projects.
• To be responsible for identifying, managing and escalating key risks to the Deputy Director of Estates