Lead Faculty Support Assistant

at  UCLA

The Faculty Support Group at UCLA Law consists of approximately 8-10 Faculty Support Assistants under the supervision of the Director of Faculty Services. The Lead Faculty Assistant works closely with the Director of Faculty Services and their assigned Law School faculty members to provide the department with high-level administrative and operational support. Duties include serving as team lead for the faculty assistants, fielding all task-related questions, and escalating appropriate items to the Director. Perform general administrative and clerical duties to support the teaching and research activities of the Law School faculty members. Help in the production of various publications by faculty members. Liaising with other law school departments to ensure FSG practices reflect the most up-to-date information and train new faculty assistants as they come on board. Supervise and train Work-Study students and coordinate assignments to ensure their work is completed using established departmental policies and procedures.

QUALIFICATIONS

• 2-3 Years Experience working in an administrative job, preferably in Higher Education (Required)
• Advanced Experience working with Microsoft Office applications and Adobe Acrobat to create and troubleshoot complex charts, graphs, in-class presentations, class materials and to meet publisher’s camera-ready. (Required)
• Experience reviewing and analyzing workflow to make recommendation for improvements. (Preferred)
• Experience training and guiding staff and/or students. (Preferred)
• Experience using BruinBuy, Concur, and other UC proprietary systems. (Preferred)
• Ability to exercise good judgment and problem solve according to defined processes and procedures in an autonomous and self-guided manner. (Required)
• Ability to maintain confidentiality of sensitive information with tact and discretion. (Required)
• Working knowledge of UC Policies and Procedures. (Preferred)
• Solid communication and interpersonal skills to communicate effectively with all levels of faculty, staff and students verbally and in writing. (Required)
• Strong organizational skills and ability to multi-task with demanding timeframes. (Required)
• Excellent writing skills in composing and editing correspondence and other documents in a clear and concise manner for correct meaning, word usage, grammar, spelling, and punctuation with speed, accuracy, and attention to detail. (Required)
• Demonstrated ability to meet deadlines and keep supervisor and clients apprised of progress or delays of a wide variety of simultaneous tasks in a high-pressure environment with frequent interruptions, fluctuating workloads, and/or short timelines. (Required)
• Excellent listening skills to understand needs based on minimal or vague instructions from clients. (Required)
• Ability to anticipate needs of faculty based on prior requests. (Required)
• Proven organizational skill in optimizing work procedures, identifying challenges, and formulating solutions. (Required)
• Demonstrated ability to organize and implement wide-ranging logistical requirements of events, which include colloquia, symposia, and multi-day/multi- venue conferences. (Required)
• Demonstrated ability to work as a team. (Required)

EDUCATION, LICENSES, CERTIFICATIONS & PERSONAL AFFILIATIONS

• Bachelor’s Degree or equivalent combination of education and experience or training. (Required)

COMPLETE POSITION DESCRIPTION

https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&jobcode=TBD_1180
Apply

Please refer the Job description for details