Lead Office Administrator – Ireland

at  EirTrade Aviation

JOB SUMMARY

As a member of the team, you will be responsible for implementing a structured administration function and implementing effective policies and procedures to support the business and help the team operate as effectively as possible.

• Day to day operations of a busy office including dealing with incoming calls, emails and office queries from the team.
• Developing and organising administrative activities.
• Organising and attending meetings.
• Providing admin support to the Leadership team as required.
• Deal with third party vendors/contractors/suppliers.
• Manage office supplies.
• Co-ordinate relevant training and maintain records as necessary.
• Other ad-hoc duties as required.
• Assisting with event management as relevant.
• Completion of new customer forms.
• Acting as PA for CEO.
• Arranging refreshments for visitors onsite.
• Point of contact for ordering incidentals across the full site e.g. equipment for new starters, smaller items required for premises.
• Ensure company vehicles are maintained up to date, serviced etc as required.
• Booking training courses and ensuring attendance and smooth running of.
• Booking and arranging lunches as relevant for meetings and visitors.
• Welcome visitors and ensure they follow correct procedures when on site.
• Using a variety of software packages including the full Microsoft suite.
• Seek out opportunities and drive initiatives aimed at improving admin processes.
• Booking transport and accommodation and arranging appointments for staff members.
• Facilities organisation.
• Diary Management.
• Supervision of external cleaning operators.
• Continually focus on performance management across each of the 3 Eirtrade performance pillars.