Lead Planning & Logistics Controller

at  Lightsource bp

Lightsource bp is a global leader in the development and management of solar energy projects.
With solar set to increase tenfold in the next 20 years, we are well-positioned to capitalize on this growth. By joining the Lightsource bp team, you will ‘be the change’ on the world’s energy transition to a more sustainable future.
We pride ourselves on our entrepreneurial spirit as we continue to push the boundaries of an ever-changing energy landscape. By choosing a career with us, you can expect a challenging and fulfilling role surrounded by people who are passionate and have brilliant ideas about sustainable technology, innovation and making the world a better place
Summary:
Providing administrative and planning support to the O&M Planners. To coordinate, control and develop all Lightsource O&M inventory, stock & audit related activities

• Creation of service orders, scheduling jobs and reviewing closed service orders.
• Preparation and co-ordination of quotations ensuring the correct contractual margins are being applied where applicable.
• Raise purchase orders, liaising with suppliers and field service engineers (FSE’s), tracking of all purchase orders and maintaining records for costs.
• Maintaining client contact where required.
• Creating and maintaining spreadsheets and reports to track inventory management.
• Manage the stock take portfolio schedule for contractual spares while working with the planning team and asset managers ensuring all spares audit for that month are completed on time and to the quality standard.
• Ensure management of our proof of delivery records are correct and up to date.
• Highlight any data discrepancies and chase our FSE teams for further updates.
• Identify shortages in contractual spare numbers and obtain approval, quotations and costings in order to reorder on a proactive basis.
• Own, manage and improve our spares reporting through IAuditor or other systems (Enterprise Asset Management System -EAMS) as required to provide correct client information.
• Manage and maintain Lightsource O&M inventory including stock profiles at numerous locations.
• Controlling costs within budgetary limits.
• Liaise with suppliers, raise purchase orders, and tracking of orders.
• Ensure incoming product is receipted and managed appropriately according to company procedure.
• Proactively establish commercial opportunities.
• Liaise with stakeholders to understand forecasted requirements and manage supply to maintain high levels of customer service.
• Support regional planning through supply led modelling.
• Update business systems with accurate stock figures and investigate discrepancies.
• Liaise with couriers to arrange collection and deliveries.
• Management of the central storage facility including stock levels, stock checks and deliveries.