Lead Tender Specialist- Nordics

at  Thermo Fisher Scientific

JOB DESCRIPTION

We are seeking a highly motivated and experienced professional to join our organization as a Nordic Tender Team Lead. In this role, you will be responsible for the effective end to end management of Local Tenders for a unique scope of countries ensuring full tracking and coordination between the different functions/departments; leading a limited number of tender specialists, ensuring the successful execution of tender processes for our company’s products and services in the Nordic region and will play a key role in driving business growth and maximizing revenue through effective tender management strategies.

QUALIFICATIONS

• Strong motivation in supervising a team of people.
• Open and clear communication skills, both written and verbal.
• Excellent interpersonal skills with the ability to influence others to the completion of tasks.
• Proven ability to independently take ownership of initiatives and drive execution.
• Ability to manage change effectively.
• Experience in tender administration in the Nordic regions.
• Excellent computer skills, particularly in Excel & any data manipulation tools.
• Fluency in Swedish and English, proficiency in an additional Nordic language is desirable.
• Travel not to exceed 5%.

RESPONSIBILITIES

• Lead and coach a group of Tender & Contract Specialists, providing regular performance reviews and coaching sessions.
• Proactively manage work patterns and staffing levels to avoid backlog.
• Monitor tender performance, providing regular reports and driving continuous improvement initiatives.
• Actively involve in the prioritization processes and tender intake.
• Drive adherence to the Tender project management process.
• Support the development of Gene AI for tenders and provide content for the centralized library.
• Be actively involved in the recruitment and New Hire onboarding processes, ensuring that the best talent is brought into the organization. Updating work instructions/workflows to support tender activities.
• Develop and maintain a positive work environment, encouraging dignity and respect for all team members.

TENDER RESPONSIBILITIES

• Effectively manage and coordinate designated Tender projects
• Use all available tools and templates for Tender project management.
• Maintain a database of upcoming, pending, and past Tender responses and analyze Tender success rate
• Build strong connections with Key Stakeholders
• Collaborate with cross-functional teams to ensure alignment and meet deadlines.
• Ensure compliance with legal and customer requirements for tender submission.
• Upload documentation and work within customer-specific portals as needed.
• Lead project debriefings, analyzing any issues or problems that occurred during the course of a project and applying lessons learned to the next proposal.
• Provide assistance with customer and internal presentations.
• Deliver Training to the sales team on the Tender processes.