Lease Administrator (Hybrid)

at  Morgan Stanley

Lease Administrator (Hybrid)
Job Number:

3260300
POSTING DATE: Oct 17, 2024
PRIMARY LOCATION: Americas-Canada-Quebec-Montreal
EDUCATION LEVEL: Bachelor’s Degree
JOB: Other
EMPLOYMENT TYPE: Full Time
JOB LEVEL: Director

DESCRIPTION

We’re seeking professionals to join our team as Lease Administrator Manager to develop and manage strategic approaches that maximize landlord-supplied allowances and benefits across our real estate leases. This role will support both regional and global lease administration functions, ensuring efficient management of the Firm’s property portfolio. You will play a key role in overseeing lease administration while collaborating with various teams to support the Firm’s real estate strategies.
In the Corporate Services division, we empower our businesses by creating collaborative workplace solutions and commercial services that enhance the employee and client experience, while optimizing the value of our sourcing and third-party lifecycle to enable the Firm to do-and-win business. This is a Director level position within the Corporate Real Estate, which is responsible for overseeing the management, workplace design and leasing activities of the Firm’s properties. May also include the purchasing of properties and all related responsibilities.
Morgan Stanley is an industry leader in financial services, known for mobilizing capital to help governments, corporations, institutions and individuals around the world achieve their financial goals.
Interested in joining a team that’s eager to create, innovate and make an impact on the world? Read on…

What you’ll do in the role:

• Develop a thorough understanding of the strategy for using landlord-supplied allowances and benefits, including related contractual terms and critical dates
• Regularly meet with the Lease Admin team to review critical dates and lease schedules
• Host meetings with the Project Management team to track the progression of strategies against project schedules
• Engage with the Transaction Management and Real Estate Legal teams for resolution of any landlord or lease-related issues
• Review data and documents compiled by third-party service providers for compliance with lease terms
• Support the lease audit process, validate opportunities identified in audits, and track progress of claims and recoveries
• Support process for disposition of leased office space as approved by management, including development of RFPs, review of subleases, review of financial and operational analyses and working with Property Services team.
• Support other strategic real estate projects, including select strategic acquisitions of leased office space, integration of new business locations, strategic real estate tax work, development of lease related dashboards and reporting
• Collaborate with Financial Control and other Corporate Services teams to assess financial impacts and strategic real estate decisions
• Work with other CS functional real estate teams (Property Management, Capital Projects, Transactions and Portfolio Management, Employee and Guest Workplace Solutions, Workplace Design, Global Centers) as issues warrant to understand costs, schedule, and other related issues under strategic review.
• Interact with CS Real Estate Legal on matters related to allowances or other lease related questions.

QUALIFICATIONS

What you’ll bring to the role:

• At least 6 years’ relevant experience preferably including exposure to office leasing, audit practices, and lease administration.
• BS/BA in Finance, Accounting, or related field; MBA/MS or equivalent experience preferred
• Proficiency in lease administration software and financial systems
• Advanced Excel for data analysis, reporting, and financial modeling
• Strong knowledge of lease accounting standards and commercial real estate practices
• Expertise in lease abstracting, database management, and key lease terms
• Financial management in rent payments, variance reconciliation, budgeting, and reporting
• Ability to generate, analyze, and present lease portfolio performance reports
• Exceptional attention to detail, organizational, and multitasking abilities
• Strong communication skills (written, verbal) for stakeholder interactions
• Proven time management, prioritization, and project management abilities
• Familiarity with US, Canadian, and global leasing regulations and practices
• Leadership experience in managing teams, lease negotiations, and dispute resolution
• Cultural sensitivity and adaptability in cross-border leasing and property management

What you can expect from Morgan Stanley:
We are committed to maintaining the first-class service and high standard of excellence that have defined Morgan Stanley for over 85 years. At our foundation are five core values - putting clients first, doing the right thing, leading with exceptional ideas, committing to diversity and inclusion, and giving back - that guide our more than 80,000 employees in 1,200 offices across 42 countries. At Morgan Stanley, you’ll find trusted colleagues, committed mentors and a culture that values diverse perspectives, individual intellect and cross-collaboration. Our Firm is differentiated by the caliber of our diverse team, while our company culture and commitment to inclusion define our legacy and shape our future, helping to strengthen our business and bring value to clients around the world. Learn more about how we put this commitment to action: morganstanley.com/diversity. We are proud to support our employees and their families at every point along their work-life journey, offering some of the most attractive and comprehensive employee benefits and perks in the industry.
At Morgan Stanley Montreal, we support the Firm’s global businesses and infrastructure with cutting edge technology and innovation. The multi-faceted and highly technical Montreal team plays a critical role in building and maintaining our leading technology platform, including electronic trading, algorithm trading, cloud engineering, infrastructure, cybersecurity and AI/ML. Morgan Stanley has been rooted in the Montreal community since 2008 and is considered a leading employer among the area’s highly skilled technology talent. There’s ample opportunity to move across the businesses for those who show passion and grit in their work.
Morgan Stanley is an equal opportunities employer. We work to provide a supportive and inclusive environment where all individuals can maximize their full potential.
All our positions are located in Montreal, Quebec. We offer a hybrid work environment, combining remote work and attendance in the office.
Knowledge of French and English is required.
Build a career with impact. Visit morganstanley.com for more information

What you’ll do in the role:

• Develop a thorough understanding of the strategy for using landlord-supplied allowances and benefits, including related contractual terms and critical dates
• Regularly meet with the Lease Admin team to review critical dates and lease schedules
• Host meetings with the Project Management team to track the progression of strategies against project schedules
• Engage with the Transaction Management and Real Estate Legal teams for resolution of any landlord or lease-related issues
• Review data and documents compiled by third-party service providers for compliance with lease terms
• Support the lease audit process, validate opportunities identified in audits, and track progress of claims and recoveries
• Support process for disposition of leased office space as approved by management, including development of RFPs, review of subleases, review of financial and operational analyses and working with Property Services team.
• Support other strategic real estate projects, including select strategic acquisitions of leased office space, integration of new business locations, strategic real estate tax work, development of lease related dashboards and reporting
• Collaborate with Financial Control and other Corporate Services teams to assess financial impacts and strategic real estate decisions
• Work with other CS functional real estate teams (Property Management, Capital Projects, Transactions and Portfolio Management, Employee and Guest Workplace Solutions, Workplace Design, Global Centers) as issues warrant to understand costs, schedule, and other related issues under strategic review.
• Interact with CS Real Estate Legal on matters related to allowances or other lease related questions

What you’ll bring to the role:

• At least 6 years’ relevant experience preferably including exposure to office leasing, audit practices, and lease administration.
• BS/BA in Finance, Accounting, or related field; MBA/MS or equivalent experience preferred
• Proficiency in lease administration software and financial systems
• Advanced Excel for data analysis, reporting, and financial modeling
• Strong knowledge of lease accounting standards and commercial real estate practices
• Expertise in lease abstracting, database management, and key lease terms
• Financial management in rent payments, variance reconciliation, budgeting, and reporting
• Ability to generate, analyze, and present lease portfolio performance reports
• Exceptional attention to detail, organizational, and multitasking abilities
• Strong communication skills (written, verbal) for stakeholder interactions
• Proven time management, prioritization, and project management abilities
• Familiarity with US, Canadian, and global leasing regulations and practices
• Leadership experience in managing teams, lease negotiations, and dispute resolution
• Cultural sensitivity and adaptability in cross-border leasing and property managemen