Leasehold Property Manager

at  Department for Work and Pensions

JOB DESCRIPTION

Government Property Profession Career Framework (Link)

This role sits within the following:

• Job Family – Strategic Asset Management
• Core Role – Property Portfolio Management
• Level – Practitioner

Key accountabilities

• Aligning with DWP’s leasehold responsibilities, you will work with the Senior or Lead Leasehold Property Manager to deliver property transactions required to deliver strategic change eg: acquisitions and disposals, lease regears and landlords’ consents.
• Lease event management and assurance of proposals e.g. rent reviews & lease renewals.
• Day to day estate management duties to ensure compliance with lease obligations.
• Being the lead key contact for a range of general day to day estate management and project-based work across the property portfolio.
• Working with specialist suppliers including legal and estate management firms to deliver transactions and lease acquisitions and divestments, licenses to alter, wayleaves, dilapidation settlements, rent reviews and litigation.
• Supporting the Senior or Lead Leasehold Property Manager in giving assurance on financial matters and data and assisting them to provide accurate annual and monthly financial forecasts for your region or portfolio.
• Assurance of transactions within delegated financial responsibility.
• Management of supplier Business Rates proposals, giving assurance on settlements and costs where appropriate.
• Assurance audit role for supplier data ensuring their outputs and reports are of appropriate quality and accurate.
• Providing development and leadership for your team, embedding new ways of working and fostering a culture of ‘One Team’ that includes supplier partners and wider teams in DWP Estates, role modelling the civil service behaviours.
• Data analysis and reviews of critical lease events, ensuring that supplier partners are instructed at the appropriate time.
• Reviewing recommendations from 3rd party suppliers and challenging them as appropriate, to ensure value for money and drive efficiencies across the estate.
• Negotiating, establishing and processing inter- government tenancy agreements with Other Government Departments.
• Recording, monitoring, data analysis, assurance and audit of business-critical data using excel trackers and online filing systems.
• Ensuring consistency in approach and continuous improvement throughout the extended team by regularly reviewing methodology, process and approach, identifying lessons learned and sharing knowledge as required.
• Ensure colleagues and stakeholders have a clear understanding of objectives, activities and timeframes across all lease management and approval process.
• Understand the strategic drivers of estates and ensure all property occupation agreements and requirements are set out in alignment with the estates property strategy.
• Support the preparation of business cases by providing relevant information to be included within the case papers.

ESSENTIAL SKILLS, KNOWLEDGE & EXPERIENCE

• Demonstrable experience in commercial or residential property management gained within the property function of a large organisation
• Understanding of and ability to engage and work effectively on technical, legal and regulatory property matters
• High level management of key suppliers, directing/instructing commercial negotiations on all aspects of occupations and escalation of issues for resolution where necessary
• Knowledge of financial management of outgoing property liabilities including forecasting, budgeting and rental accounting
• Ability to understand the wider strategic clients’ business needs and be solution based in approach
• Strong analytical skills including research and investigation, able to analyse and manipulate data for reporting
• Excellent written and oral communication skills
• Ability to use evidence to make decisions

NATIONALITY REQUIREMENTS

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

This senior role will have a key responsibility in the management and progression of lease events including:

• renewals
• acquisitions
• rent review
• dilapidations
• surrenders
• business rates
• deeds of variations
• licences
• landlord consent

This role sits within the following:

• Job Family – Strategic Asset Management
• Core Role – Property Portfolio Management
• Level – Practitione