Leasing & Administration Specialist

at  Hazelview Properties

WHO YOU ARE?

The Leasing & Administration Specialist thrives in a fast-paced, entrepreneurial environment and possesses strong negotiation and communication skills. They are primarily responsible for the leasing units and maintaining an occupancy rate of 100% in a portfolio of multi-residential high-rise apartments as well as the day to day administration of the property.

WHAT YOU NEED TO BE SUCCESSFUL?

• Excellent sales/leasing skills, continuously seeking to minimize vacancy and achieve leasing targets
• Staying constantly abreast of competitive offerings by playing an active role in conducting market surveys and regularly shopping the competition
• Superior level of co-operation, service and support for residents/clients
• Ability to work a flexible schedule, including evenings and weekends
• Computer skills (Microsoft Office Suite, Email, Internet; Yardi would be an asset)

WHO WE ARE?

Started in 1999 with one small building in Oakville Ontario, we now manage a portfolio of over 200 multi-family residential buildings throughout Alberta, Saskatchewan, Manitoba, Ontario, Quebec and Nova Scotia.
Hazelview Properties takes pride in ownership and an active hands-on approach to how we manage our communities. We are committed to fostering the long-term growth of our employees, communities, and the investments we make for our clients. It’s one of the things we’ve always believed in, creating value for people and places.
We are committed to a diverse and sustainable future.
Vision: “We create value for people and places”.

Leasing:

• Immediately record all telephone and in-person visits on appropriate reports
• Complete and maintain guest cards according to established procedures
• Greet prospective residents and determine their needs and desires for accommodation (ask questions; utilize completed guest cards, etc.)
• Show community and suite(s), applying product knowledge to match the client’s needs by communicating the features and benefits
• Close the sale
• Complete application to lease with the prospect, secure deposit and other required documentation in accordance with company procedures
• Submit application for approval and promptly advise applicant of approval review outcome
• Prepare lease agreements, secure new resident signature(s) on all required paperwork prior to move-in, and process paperwork in accordance with company procedures
• Ensure all suites are completely ready for resident to move-in on agreed date
• Maintain accurate record of monthly commission bonuses
• Complete and submit as required Traffic, Sales & Log reports

Building Administration:

• Promptly respond to resident issues and service requests
• Be available to residents for general inquiries about living in their suite, building and community
• Actively managing lease renewals and retention program
• Collaborate with cleaning and maintenance teams to ensure optimal service to residents
• Responsible for enforcing the terms of lease agreements, such as rent collection, rules and regulations, and following procedures of serving notices to residents
• Receiving tenancy termination notices, reviewing rent ready and vacancy reports