Legal Administrative Assistant - Advocacy - Employment & Labour

at  Gowling WLG

QUALIFICATIONS

• Legal Administrative Assistant Diploma from a recognized college preferred.
• 5 years of experience as a Legal Administrative Assistant in employment, labour and human rights litigation.
• Strong knowledge of the Rules of Civil Procedure.
• Ability to handle more than one professional and undertake additional responsibilities as required within the share and team.
• Proactive and self-motivated with a “can do” attitude.
• Ability to communicate in a professional, efficient manner with clients and external contacts as well as internally throughout the firm.
• Excellent oral and written communication skills, including a strong knowledge of grammar and exceptional spelling and proofreading abilities.
• Highly organized, team player with the ability to work under pressure and deal with changing priorities.
• Strong technical skills, with proficiency with Microsoft 365, Outlook, Teams, Word, PowerPoint, Excel.
• Knowledge of iManage, InterAction, Aderant and CaseLines/CaseCenter would be an asset.
  Gowling WLG employees benefit from a hybrid work environment.
  Not sure if you meet all the requirements? If you are excited about this opportunity but your experience does not align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.
  Gowling WLG is dedicated to building a diverse and inclusive workplace. If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.
  While we appreciate all applications received, only those candidates selected for an interview will be contacted

Key responsibilities include but are not limited to the following:

• Preparing, drafting and revising correspondence, agreements and court documents.
• Arranging for service of materials to opposing counsel and court filings.
• Preparing and coordinating materials for meetings, mediations, hearings, and trials.
• Liaising with various Courts, Boards, Panels and Arbitrators.
• Implementing and maintaining practice management systems on behalf of busy professionals.
• Taking instructions, prioritizing incoming work, following through on assignments and managing ongoing tasks.
• Preparing expense reports, accounts and managing pre-bills.
• Opening and closing files.
• Addressing billing inquiries and liaising with the finance department and billing coordinators.
• Undertaking additional responsibilities as required within the share and team.