Legal Administrative Assistant

at  CIBC Mellon

COMPANY INFORMATION:

CIBC Mellon is a leading provider of asset servicing solutions to institutional investors in Canada, including multi-currency accounting, fund valuation, and investment information reporting. We are passionate about providing exceptional client service backed by our culture of innovation and success. Our outstanding employee experience will provide you with opportunities to learn and grow professionally while supporting the communities in which you live and work.
We are a diverse and dynamic workplace where employees take an active role in delivering on strategic objectives while advancing their individual career goals. We encourage innovative thinking and give our employees the support and resources they need to turn great ideas into actions.
We’re always looking for talented people who can make a meaningful difference for our clients, our company and our communities. To learn more about why our employees love coming to work each day, visit www.cibcmellon.com/experience.

POSITION OVERVIEW:

Provide administrative support to legal professionals and specialists and perform a variety of general office duties under the direction of legal staff.

QUALIFICATIONS:

• College education or equivalent training/experience
• 1 to 3 years’ experience working as an Administrative Assistant in a confidential corporate environment

• Use software packages to prepare memoranda, reports, presentation material, correspondence, spreadsheets and statistical reports.
• Liaise with internal and external contacts in order to coordinate and maintain information/work flow and legal department documentation retention processes and perform follow-up tasks.
• Perform general administrative duties, such as: respond to incoming telephone calls, distribute mail, order stationary, manage and maintain all files in a timely manner from open to close, place orders to have equipment or premises repaired
• Organize and coordinate meetings by ensuring required equipment is available and preparing, maintaining, tracking and distributing minutes and follow up items in minutes; manage calendars for legal staff