Legal Administrative Assistant (Intellectual Property)

at  Larkin Hoffman

JOB DESCRIPTION

Larkin Hoffman is seeking a full-time (37.5 hours per week) Legal Administrative Assistant to join our Intellectual Property practice group. This position will provide administrative support for lawyers, paralegals, and other legal personnel. Duties include organizing and maintaining electronic legal files, billing, time entry, maintaining dockets, processing expenses, general office responsibilities, and other projects as needed and/or assigned.
We are motivated to attract and retain talented and diverse professionals into our growing firm and are committed to the training and professional development of our employees. Working at Larkin Hoffman has the benefit of being located in a prime office location outside the downtown core at Normandale Lake Office Park for easy access with complimentary parking.

Additional Duties and Responsibilities

• Provide administrative support to attorneys, paralegals, and practice support specialists in assigned legal department.
• Prepare/process timesheets, expense reports, client disbursements, client bills, and other billing responsibilities, as directed.
• Maintain and organize client files in NetDocs according to firm guidelines. Open and close client files according to firm guidelines.
• Review and cross-check details of docket system to ensure deadlines are met, follow-up on important filings, correspondences, and other IP matters needing attention.
• Draft report-out correspondence to client/foreign associate regarding such filings made to or received from US and foreign patent offices.
• Coordinate and collaborate with firm’s litigation department to help manage litigation involving IP attorneys.
• Assist with special projects and cooperate as a Team Member with assigned LAA Team and other support staff teams (word processing, receptionist, or office services) by accepting and completing tasks in addition to their own assigned tasks, performing any duty essential to the achievement of efficient operations. Champion teamwork and cooperation for oneself and one’s Team through actions, words, and behaviors.

Job Type

• Full-time (37.5 hours/week)

Benefits

• 401(k) / Profit Sharing Plans
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Tuition reimbursement
• Vision insurance (available at employee cost)
• Dental insurance (available at employee cost)
• Employee assistance program
• Employee discount

Schedule

• Normal Business Hours
• Monday to Friday

Education and/or Experience

• Legal Administrative certification OR degree with 2+ years of law firm experience OR equivalent combination of education and/or related experience.
• Preferred: Legal Administrative certification OR degree with 4+ years of law firm experience.
• Preferred: Prior experience and/or working knowledge of Patent Law.

Work Location

• In person with ability for hybrid work schedule after initial 3 months of onboarding.

Salary

• Negotiable based on experience and education.

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• Provide administrative support to attorneys, paralegals, and practice support specialists in assigned legal department.
• Prepare/process timesheets, expense reports, client disbursements, client bills, and other billing responsibilities, as directed.
• Maintain and organize client files in NetDocs according to firm guidelines. Open and close client files according to firm guidelines.
• Review and cross-check details of docket system to ensure deadlines are met, follow-up on important filings, correspondences, and other IP matters needing attention.
• Draft report-out correspondence to client/foreign associate regarding such filings made to or received from US and foreign patent offices.
• Coordinate and collaborate with firm’s litigation department to help manage litigation involving IP attorneys.
• Assist with special projects and cooperate as a Team Member with assigned LAA Team and other support staff teams (word processing, receptionist, or office services) by accepting and completing tasks in addition to their own assigned tasks, performing any duty essential to the achievement of efficient operations. Champion teamwork and cooperation for oneself and one’s Team through actions, words, and behaviors