Legal Administrative Assistant

at  Ledcor

Location: Vancouver, BC, Canada
Date Posted: Sep 15, 2024
Job ID: R21322
Job Status: Full-Time
Description
Job Summary:
We are seeking a dedicated Legal Operations Assistant to provide both routine and confidential administrative support to our department and project management teams, including leadership members. In this role, you will perform a range of tasks within your area of specialization. With limited supervision, you will also serve as an informal resource for other team members, ensuring smooth and efficient operations.
We are committed to the wellbeing of our employees. Our total rewards package is designed to provide compensation and benefits programs that support your health, wellness, and financial security.
Apply today to become part of this dynamic legal team in Vancouver, BC!

Essential Responsibilities:

• Performs administrative tasks such as managing multiple calendars, preparing expense reports, coordinating mail and couriers, photocopying, filing, and preparing and distributing correspondence
• Acts as a key resource for both general administrative inquiries and department or project specific information
• Schedules and coordinates meetings including facility, venue and resource booking, compiling required materials, and making catering arrangements
• Arranges travel for leadership team
• Drafts, edits, and prepares correspondence, reports, presentations and other documentation on behalf of the project management or leadership team
• Coordinates the ordering of office supplies, computer/communications products and office furniture
• Develops relationships with vendors and suppliers to maintain optimum service levels on behalf of the organization
• Carries out a range of diverse and sensitive administrative and operational duties within the department
• Conducts research on a variety of department related issues

Qualifications:

• Minimum 5 years of experience in a senior administrative
• In-depth knowledge of MS Office applications, including Word, Excel, Outlook, PowerPoint, Visio
• Strong verbal and written communication skills, with excellent customer service focus
• Excellent organizational and planning skills and the ability to juggle multiple priorities in a dynamic environment.
• Superb attention to detail and accuracy
• Ability to provide solutions to atypical problems based on existing policies and procedures
• Ability to take initiative to liaise with other departments and/or external resources
• Ability to maintain confidentiality and work with limited supervision, collaborating well with others in a team environment

Additional Information:
Company Description
The Ledcor Group of Companies is one of North America’s most diversified construction companies. Ledcor is a company built on a rich history of long-standing project successes.
But when you work for Ledcor, your experience will go far beyond the project. Do you want a career that means more? Join our True Blue team now!
Employment Equity
At Ledcor we believe diversity, equity, and inclusion should be part of everything we do. We are proud to be an equal-opportunity employer. All qualified individuals, regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Veteran status or any other identifying characteristic are encouraged to apply.
Our True Blue team consists of individuals from all backgrounds who contribute diverse perspectives and experiences to Ledcor. For more information about Ledcor’s Inclusion and Diversity initiatives, please visit our I&D page. Adjustments will be provided in all parts of our hiring process. Applicants need to make their needs known in advance by submitting a request via email.
1055 West Hastings St, Vancouver, B

• Performs administrative tasks such as managing multiple calendars, preparing expense reports, coordinating mail and couriers, photocopying, filing, and preparing and distributing correspondence
• Acts as a key resource for both general administrative inquiries and department or project specific information
• Schedules and coordinates meetings including facility, venue and resource booking, compiling required materials, and making catering arrangements
• Arranges travel for leadership team
• Drafts, edits, and prepares correspondence, reports, presentations and other documentation on behalf of the project management or leadership team
• Coordinates the ordering of office supplies, computer/communications products and office furniture
• Develops relationships with vendors and suppliers to maintain optimum service levels on behalf of the organization
• Carries out a range of diverse and sensitive administrative and operational duties within the department
• Conducts research on a variety of department related issue