Legal Administrative Assistant

at  Polsinelli PC

At Polsinelli, What a Law Firm Should Be, is not just our tagline, it is what we live every day. We strive to create an environment where our team members are encouraged to bring their creativity and professional passions into the workplace so that they can thrive. Are you a people person who has a keen eye for detail, thrives in a professional environment and wants to be part of a dynamic team? We have the perfect role for an engaging professional like you!
Our Fort Lauderdale office has an immediate opening for a Legal Administrative Assistant in the Tax Credit Finance practice group. This is a fast-paced department where the assistant is truly the right hand to practice group leaders who are important players in the industry. The scope of work involves collaboration with attorneys, paralegals, clients, and other staff in the Fort Lauderdale office as well as other Polsinelli offices around the country. For first 90 days, in-office required 5 days a week, with team approval hybrid considered.

OTHER SKILLS AND SOFTWARE

• Proficiency with software or similar program as below:
• Time entry (Carpe Diem)
• Document Management system (iManage)
• Records Management system (iRM iManage Records Manager)
• Expenses (Chrome River)
• New Business Intake and Conflicts (InTapp)
• Time management system (UltiPro)
• Microsoft programs (Word, HotDocs, Excel, Outlook)
• College degree preferred
• Other skills as needed
  Polsinelli PC is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to gender identity and expression, race, color, religion, sex, national origin, sexual orientation, age, disability, ancestry, marital status, military or veteran status, or any other characteristic protected by law.

EDUCATION

Preferred

• Bachelor’s or better

• Support the business efforts of the practice group by handling multiple projects effectively; excellent communication skills and the ability to set priorities are essential
• Process documents related to closings: prepare signature packets, assemble closing documents, draft post-closing documents, and file complex records
• Draft and edit documents accurately with great attention to detail
• Coordinate new client matters; collect and organize information and creating files
• Assist attorney with client billing including time entry, drafting and generating cover letters, and working with Accounting department on invoices
• Process vendor invoices and manage attorney expense reimbursement
• Ensure accurate record keeping of complex electronic and physical records
• Manage attorney calendars regarding scheduled closings and related deadlines
• Coordinate tracking of CLE for attorneys
• Other work as needed