Legal Administrative Support Specialist

at  VALCOURT BUILDING SERVICES LLC

WORK AUTHORIZATION REQUIREMENTS

Must be authorized to work in the United States

JOB SUMMARY:

The Legal Administrative Support Specialist provides essential administrative and clerical support to ensure the smooth operation of the Legal and Risk Department. This role involves managing documents, coordinating schedules, and assisting the department with various tasks to enhance efficiency and productivity.

REQUIRED SKILLS/ABILITIES:

• To be an enthusiastic, performance-driven contributor who exudes Valcourts passion through their day-to-day interactions.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and legal software (e.g., case management systems).
• Strong organizational and time-management skills, with the ability to prioritize tasks effectively.
• Excellent written and verbal communication skills.
• Attention to detail and ability to maintain confidentiality.

EDUCATION AND EXPERIENCE:

• 2-5 years of experience working in a fast-pace administrative environment; work within a corporate legal department a plus.
• Associates degree
• Any additional relevant certification will be considered an advantage.

PHYSICAL REQUIREMENTS/WORKING CONDITIONS:

• Office environment with standard working hours; occasional overtime may be required.
• May require sitting for extended periods and using a computer.
• Hybrid and remote work available.
  Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice

• Performs administrative and recordkeeping duties.
• Collaborates with accounts payable to manage payments to legal vendors.
• Coordinates and manages the end-to-end processes related to Valcourts business licenses.
• Works with auditors as needed to request internal Valcourt data from various departments.
• Maintains and organizes document files or database in required format.
• Ensures compliance with legal procedures and company policies.
• Assists in maintaining regulatory compliance and preparing necessary reports.
• Performs other related duties as assigned or requested.