Legal Administrator

at  Optical Express Group

SALARY – COMPETITIVE PLUS BENEFITS

Optical Express is focused on delivering exceptional patient care, outstanding clinical outcomes and continued investment in our people and technology.
The Optical Express team work together, collectively and consistently striving for excellence. We support each other, respect each other and are committed to a culture of care, trust and integrity.
The culture extends to our local communities, through our range of charitable and environmental projects. We focus on doing what is right for our patients, our colleagues, our local communities and our planet.
Over £400 million has been invested in our clinics and in our advanced technology, so it is no wonder we are the number one choice for Laser Eye surgery and premium Intraocular Lens patients in the UK. Every week, our Optometrists and Ophthalmic Surgeons help to transform the vision of thousands of people across the country.
We are seeking a high quality and efficient Legal Administrator to join our In-house Legal team, based within our prestigious city centre office on St Vincent Street, Glasgow.

ESSENTIAL SKILLS

• Flexible and willing to work within a busy team environment
• Be able to work efficiently and have good attention to detail
• Good communication skills
• Being able to multitask effectively
• Confident in working independently, but also work well within a team
• Highly organised and able to prioritise own workload
• Ownership of tasks and able to work to deadlines
• IT literate and proficient in Microsoft Office and Excel
• Must have a minimum of three years working in an office/administrator role

The role of the Administrator will include the following duties and responsibilities:

• Mailbox and diary management
• Handling telephone enquiries as they arise and referring to the appropriate member of staff
• Document management
• Maintaining and updating electronic files including case management files ensuring they are kept up to date, accurate and in accordance with company policies
• Drafting letters to clients and third parties
• Assisting with day-to-day tasks for the in-house solicitors
• Undertaking basic clerical tasks on behalf of the legal team e.g. filing, scanning, photocopying etc.
• Managing databases, including updating records as required and undertaking regular audit and data cleansing activities
• Research tasks to provide information to the in-house solicitors
• Handling of confidential and sensitive information in line with the company’s data security policy
• Ensuring compliance with the appropriate protocols