Legal Analyst - Limited Term, Maternity Leave (D519)

at  SMART Technologies

We are looking for a Legal Analyst (limited term position) in Calgary (downtown office) to cover a twelve (12) month maternity leave. This person will work with SMART’s in-house legal team that currently consists of four lawyers and another paralegal to provide administrative support in the following areas:

• Occasionally assist corporate secretary in preparing for board and committee meetings including the compilation of necessary board meeting materials;
• Attend to minute books as required;
• Assisting with privacy related inquiries from customers;
• Assisting with completing Data Protection Agreements (DPAs) for signature;
• Arranging for signatures on contracts, primarily via DocuSign;
• General researching of issues;
• Help manage SMART’s contractual agreements: assisting with standard contracts from start to finish; assisting lawyers with changes to drafting and negotiating reseller/distributor agreements, contract amendments, addendums, and terminations;
• Liaising with the appropriate business teams to ensure we as a business can comply with the terms; sending finalized contracts to the appropriate business units/finance for processing and storing in our document management system;
• Manage physical and electronic filing system of minute books;
• Help with travel arrangements and entering expenses for reimbursement;
• Help team management and timeline for payments of professional dues;
• General legal team office support such as:

o Arrange couriers;
o Authentications and legalizations of documents at local embassies and consulates;

o Help maintain out-of-office calendar;

• Continuously expand familiarity with new systems, processes and office administration software, including SMART software where required;
• Develop a sufficient understanding of other departmental administration roles in order to provide baseline coverage for such roles to the Legal team;
• Assist in administering legal budget and creation and maintenance of associated spreadsheets;
• Assist with various financial reports including preparation of monthly accruals, invoice coding and seeking approval of outside legal spend;
• Occasional assessment of in-coming work tasks and referral of matter to appropriate team member;
• Occasionally attend to the registration and licensing requirements of the various SMART affiliated entities (especially Inc., ULC and Corp);
• Maintenance of Legal Portal site on SMART’s intranet;
• Shared responsibilities for a variety of internal and external reporting;
• Assisting and planning SMART’s corporate events such as holiday and stampede parties; and
• Exercising initiatives to propose, develop and maintain standard office precedents and procedures.

EDUCATION AND WORK EXPERIENCE

• A degree, or diploma, or certificate as a legal assistant, paralegal or a foreign trained lawyer;
• Advanced proficiency using Microsoft Office software, particularly Word, PowerPoint and Excel;
• Experience with general corporate commercial practice;
• Competency using content management systems such as SharePoint or equivalent; and
• Preferably, some exposure to other general areas of law, such as privacy, litigation, employment and intellectual property.
• Seniority: Associate

Personal Characteristics

• The ideal candidate is passionate about making an impact and working for a company dedicated to “connections that matter” in the education space. SMART seeks candidates with a willingness to learn in a collaborative and supportive team environment. We are committed to help you grow into this role and will provide training and mentorship to help unlock your true potential.
• Solid organizational skills.
• Excellent judgment and problem-solving skills.
• Continually demonstrates initiative.
• Ability to balance competing demands and work under tight time frames.
• Strong communication skills, particularly in writing.
• Ability to work independently as well as a part of a team.
• Ability to work with minimal supervision and direction.
• Comfortable in dealing with ambiguous situations or tasks.

Please refer the Job description for details