Legal Assistant, Commercial, Property and Technology - Victorian Government

at  Department of Justice and Community Safety

• Contribute to matters of high profile public interest
• Join a collaborative and supportive team environment
• Role is suited to someone looking to build on their existing administrator experience and continue to progress their career in the legal administration field
• Hybrid working from home/office environment
• Ongoing | Full time
• VPS 2 $58,539 - $75,175 plus superannuation per annum

SKILLS AND EXPERIENCE

• Demonstrated experience in a similar legal assistant or equivalent administration role
• Intermediate knowledge of the Microsoft Office suite and Adobe Acrobat
• Experience in working in large documents and dealing with formatting/corruption issues
• Demonstrable capability in providing high quality assistance to a team of solicitors, in a deadline driven and fast paced environment
• Knowledge of legal terminology and an ability to conduct title, company and property searches, experience with InfoTrack and Landata desirable
• Self-starter who takes initiative with advanced skills in problem solving and the ability to work autonomously
• High attention to detail, with a commitment to service excellence

An exciting opportunity exists for an enthusiastic Legal Assistant to join our Commercial, Property & Technology Branch as part of the legal support team that provides comprehensive legal and administrative support to a team of solicitors and conveyancers. The role is varied and provides support across all teams simultaneously, which on any day can range from collating court documents to working with dedicated conveyancers to support major government transactions (with opportunities for future training and skill development).

Responsibilities will include:

• Produce quality legal documents, ranging from routine correspondence and court documents to more complex formatting of large contracts accurately in accordance with VGSO styles
• Managing the monthly billing process of multiple solicitors and conveyancers
• Obtaining relevant property searches, including Title searches, property certificates and company searches
• File management - maintaining orderly, up to date legal files in electronic and hard copy format
• Diary and email management - monitoring emails, calendars and coordinating meetings
• Looking for ways to reduce the administrative workload of your solicitors
• General administration - photocopying, couriers, relieving reception

The successful candidate will have previous administrative experience, preferably within a legal environment. This role will provide you with the opportunity to take ownership and build a long-term career, with great development and progression opportunities.