Legal Assistant (Downstream)

at  Suncor Energy

Joining Suncor means you will work for one of the best companies in Canada, providing tremendous future potential where talented people thrive and lead. As our business evolves, so do our employment opportunities. Our work culture includes a dynamic mix of professionals, with a diversity of skills and expertise.
Are you an established and professional Legal Assistant looking for a new challenge? If you are looking for diverse and interesting work on a high-performing in-house legal team with Canada’s leading energy company, then we have a great opportunity for you! We are looking for an experienced Legal Assistant to join our dynamic Downstream Legal team supporting Suncor’s refining and Petro-Canada retail business units.
In this role, you will provide lead administrative support to the director and lawyers on the team, including tasks such as document drafting and review, opening, maintaining, and closing digital files, and managing invoices and processing for payment. You will build and maintain excellent relationships internally and externally, and work collaboratively with relevant stakeholders, ensuring timely communication to lawyers of matters of a pressing nature.

Minimum Requirements:

• 5 years of experience as a legal assistant in private practice or an in-house environment, preferably in commercial, litigation or energy law
• High School Diploma or General Education Diploma (GED); Post–secondary education in related field preferred
• Exceptional interpersonal, communication, organizational and time management skills
• Ability to work well both independently and collaboratively in a team environment
• High integrity, positive attitude, and excellent attention to detail
• High proficiency with digital tools (MS Word, Excel, PowerPoint) and knowledge of SAP, Workshare, Concur and CounselLink

Responsibilities:

• Review, edit and format a wide variety of legal agreements, correspondence, memos, and presentations
• Organize and maintain standard form contract templates and legal files
• Diarize deadlines, manage calendars for lawyers, and arrange travel
• Arrange meetings, including preparation of agendas, presentations, minutes and the set-up of audio-visual requirements
• Complete and submit expense reports
• Assist with the development and management of legal team budget and monitor and report on expenses
• Process invoices in a timely manner and prepare accruals
• Ensure monthly and quarterly reports are prepared and submitted in a timely manner

Location and other Key Details:

• This is an office-based role; you will work out of our Calgary head office located in the Suncor Energy Centre (150 – 6th Ave SW)
• Hours of work are a regular 40-hour work week, Monday to Friday, with the potential for extended on-call work hours based on business needs

Why Suncor?
Suncor’s operations include oil sands development, production and upgrading; offshore oil and gas; petroleum refining in Canada and the U.S.; and the company’s Petro-Canada retail and wholesale distribution networks (including Canada’s Electric Highway™, a coast-to-coast network of fast-charging electric vehicle stations).
With a strong strategy for growth and our long-standing approach to sustainability, operational excellence, capital discipline and technology and innovation, Suncor offers a solid foundation for you to continue building your career. We offer rewarding opportunities for you to learn, contribute and grow in a variety of career-building positions – all of which means tremendous potential for your future. We are focused on deepening our commitment to inclusion and diversity and creating a respectful workplace.
We are an equal opportunity employer and encourage applications from all qualified individuals. We are committed to providing a diverse and inclusive work environment where every employee feels valued and respected. We have numerous employee inclusion networks to help foster an inclusive and respectful culture and drive positive change within Suncor. Current networks include both workplace inclusion networks (focusing on inclusion and respect for all), and identity-focused networks (focusing on building community and a sense of belonging and allyship). Through the Journey of Reconciliation, we are progressing the way we think and act to build greater mutual trust and respect with the Indigenous Peoples in Canada. Please note we will consider accessibility accommodations to applicants upon request

• Review, edit and format a wide variety of legal agreements, correspondence, memos, and presentations
• Organize and maintain standard form contract templates and legal files
• Diarize deadlines, manage calendars for lawyers, and arrange travel
• Arrange meetings, including preparation of agendas, presentations, minutes and the set-up of audio-visual requirements
• Complete and submit expense reports
• Assist with the development and management of legal team budget and monitor and report on expenses
• Process invoices in a timely manner and prepare accruals
• Ensure monthly and quarterly reports are prepared and submitted in a timely manne