Legal Assistant- Employment and General Litigation Law Practice Groups

at  Sullivan Mahoney LLP

Company Description
Sullivan Mahoney LLP is committed to maintaining the tradition of excellence established by those before us. We are a firm in our resolve to provide strategic and cost effective advice in our vigorous pursuit to protect and add value to client interests.
Of course, the success of any law firm begins with its clients. We are grateful for the strong and long lasting relationships with a diverse group of clients. We are most appreciative of the trust and confidence they have always placed in us.
In over 60 years of practice, we have achieved so much. Yet, there is still so much to do. We are excited about the prospect of continued growth shaped by the same values established by our founding partners.
The salary range for the position of Legal Assistant is $45,000 - $55,000 annually.
Job Description

The Legal Assistant role supports the day-to-day activities of the lawyer(s) within the employment and litigation law practice groups. This role is responsible to support lawyers in the management of their practice including general practice administration.

• Provides support in the efficient and effective management of the practice including diarizing events, scheduling, greeting client, file management, etc.;
• Prepares correspondence and legal documents to review;
• Gathers documents, compiles timelines, and affidavits of documents, all pleadings, and any other court forms, serving, filing (including knowledge of filing procedures such as e-filing, and e-documents, executive compensations, drafting, drafting of demand letters and pleadings, and drafting of governance/policy matters;
• Provides assistance to lawyer(s) with trial and hearing preparation and support;
• Monitors deadlines, sends reminders and assists in preparing and filing responses with deadlines;
• Performs various administrative functions including conflict checks, opening and closing files, and preparation of account related documents (i.e. docketing, billing summaries, etc.);
• Interacts professionally with clients, opposing counsel, experts and other relevant stakeholders via telephone and written communications;
• Keeps informed of any changes in specialty area and is quickly able to adapt procedures to meet requirements;
• Performs other duties as may be assigned and or required from time to time.

QUALIFICATIONS

• Minimum 1-3 years’ experience in a Legal Assistant role;
• Successful completion of post-secondary Legal Assistant / Law Clerk or related program;
• Experience in civil litigation and an interest in employment and labour law is an asset;
• Thorough and current knowledge of Ontario Rules of Civil Procedure and Ontario Court Practice Directions;
• Proficient in Microsoft Office including Word, Outlook, Excel, as well as PCLaw and Adobe Pro;
• Ability to ensure appropriate follow-ups are done, that clients receive appropriate service;
• Excellent organizational skills and ability to prioritize and risk-assess high volumes of work, responding to shifting priorities as necessary;
• Ability to take initiative and demonstrate accountability, flexibility and adaptability;
• Decisive and able to work with minimal direction/ supervision;
• Exceptional attitude and work ethic;
• Willingness to assist others voluntarily or as requested in a team environment;
• Enjoy working in a large office and team environment;
• Willingness and ability to support and enhance the Firm’s presence and goals.
  Additional Information
  Sullivan Mahoney LLP is one of Niagara’s most distinguished and trusted law firms. Our success lies with our knowledgeable and dedicated lawyers and staff. We strongly believe in our people - their efforts reflect our culture. From a commitment to client success, to the new ideas they generate, our employees have succeeded in making us what we are today.
  In turn, we offer our staff competitive salaries and benefits. We are always looking for self-motivated, hard-working individuals seeking to be part of Niagara’s pre-eminent full service law firm.
  We thank all applicants, however only those selected for an interview will be contacted. Sullivan Mahoney LLP is committed to proving accommodations for people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process.
  Employment Equity Statement
  The diversity of our workplace is at the core of our innovation and creativity and strengthens our knowledge and excellence. Sullivan Mahoney LLP strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.
  The Firm seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification and ideas and perspectives

• Provides support in the efficient and effective management of the practice including diarizing events, scheduling, greeting client, file management, etc.;
• Prepares correspondence and legal documents to review;
• Gathers documents, compiles timelines, and affidavits of documents, all pleadings, and any other court forms, serving, filing (including knowledge of filing procedures such as e-filing, and e-documents, executive compensations, drafting, drafting of demand letters and pleadings, and drafting of governance/policy matters;
• Provides assistance to lawyer(s) with trial and hearing preparation and support;
• Monitors deadlines, sends reminders and assists in preparing and filing responses with deadlines;
• Performs various administrative functions including conflict checks, opening and closing files, and preparation of account related documents (i.e. docketing, billing summaries, etc.);
• Interacts professionally with clients, opposing counsel, experts and other relevant stakeholders via telephone and written communications;
• Keeps informed of any changes in specialty area and is quickly able to adapt procedures to meet requirements;
• Performs other duties as may be assigned and or required from time to time