Legal Assistant

at  Gerber Ciano Kelly Brady LLP

LEGAL ASSISTANT – ENTRY LEVEL

Location: Assist All Location
Experience: Less than 1 Year
Gerber Ciano Kelly Brady, a multi-office, multi-state law firm, is seeking an entry legal assistant for an immediate full-time position. This position will support offices across the Firms entire footprint.
The candidate for this position should be someone who can provide insightful support to both attorneys and legal teams and provide high quality work. The individual should have the ability to exercise good judgment in a variety of situations, with strong and professional communication skills. They should be a team member focused, have an engaging personality, show initiative, be able to work independently, and maintain a realistic balance among multiple priorities.

In this position, the legal assistant will be tasked with a variety of progressing job duties to provide support including the following:

• Supports team members with various administrative tasks, such as scanning, copying or printing of documents
• Formatting, proofreading and editing all materials for extreme accuracy and clarity
• Assists with entering information into databases when needed
• Process expense reports
• Process large client mailings
• Typing of dictation
• Assists with maintaining electronic files by scanning documents and saving them to the firm’s document management system
• Saving of legal documents received from State and Federal Court e-filings to the firm document management system
• Assist with scheduling meetings and depositions
• Assist with creating, and sending, electronic links to clients, opposing counsel, firm vendors, etc.
• Assist with preparing correspondence, pleadings, discovery, motions, etc.
• Assist with electronic filing of legal documents in State and Federal Courts
• Works independently and with a team when needed for ongoing projects
• Following office workflow procedures to ensure maximum efficiency
• Performs general administrative and/or clerical duties

QUALIFICATION:

• Proficient in MS Word, Excel, Outlook and PowerPoint and the ability to learn new programs and systems
• Strong Keyboarding skills
• Ability to multi-task, attention to detail, excellent communication and organizational
• Prior clerical experience is preferred (law firm experience is a plus)
• Technology savvy
• Excellent communication and time management skills
• Strong attention to detail and highly organized
• Team member focused
• Should be able to work under deadlines and have some flexibility in their work schedule to meet unforeseen demands

• Supports team members with various administrative tasks, such as scanning, copying or printing of documents
• Formatting, proofreading and editing all materials for extreme accuracy and clarity
• Assists with entering information into databases when needed
• Process expense reports
• Process large client mailings
• Typing of dictation
• Assists with maintaining electronic files by scanning documents and saving them to the firm’s document management system
• Saving of legal documents received from State and Federal Court e-filings to the firm document management system
• Assist with scheduling meetings and depositions
• Assist with creating, and sending, electronic links to clients, opposing counsel, firm vendors, etc.
• Assist with preparing correspondence, pleadings, discovery, motions, etc.
• Assist with electronic filing of legal documents in State and Federal Courts
• Works independently and with a team when needed for ongoing projects
• Following office workflow procedures to ensure maximum efficiency
• Performs general administrative and/or clerical dutie