Legal Assistant, Litigation and Administrative Law

at  City of Ottawa

Requisition ID: 15387
Department: Legal Services
Service: Legal Operations and Support Services Branch
Branch: Administrative Support Unit
Employment Type: 1 Permanent Full Time Position
Work Hours: 35 hours per week
Affiliation: Non Union/Non MPE
Salary Information: $61,663.42 - $72,157.54 annually (2024 rates of pay)
Location: City Hall,110 Laurier Avenue West
City: Ottawa, ON
Job Category: Legal Services

JOB SUMMARY

Legal Services provides a comprehensive and complex range of legal services to elected officials, all City of Ottawa departments, and various boards and commissions (i.e. Ottawa Police Services Board, Ottawa Community Land Development Corporation and the Ottawa Public Library), in the areas of civil litigation, labour and employment law, prosecutions, and corporate, municipal, planning, development, environmental, and commercial law.
You are responsible for providing administrative, secretarial and clerical services to the managers and lawyers within Legal Services.

EDUCATION AND EXPERIENCE

Completion of 2 year Legal Secretarial program
Minimum of 3 years of related legal experience

KNOWLEDGE

• General and legal office procedures and practices, file systems and general office equipment
• Microsoft Suite (Outlook, Word, Excel, Power Point)
• City policies and procedures
• Knowledge of applicable health and safety legislation, including the rights and duties of workers.

COMPETENCIES, SKILLS AND ABILITIES

• Coordinate and prioritize work
• Communicate effectively with a wide range of staff, clients, developers and external law firms
• Manage information pertaining to projects and files
• Maintain a “Bring ForwardTickler” system
• Compose correspondence
• Maintain confidentiality
• Operate word processing equipment, transcriber and other office equipment
• Arrange meetings and travel
• Research, compile and summarize data to facilitate preparation of documents and reports
• Effective interpersonal skills
• Work independently
• Use discretion and tact and maintain confidentiality
• Reliable, thorough and detail-oriented

WHAT YOU NEED TO KNOW

• Language Requirement: English oral, reading, writing required.
• You may initially be paid 95% of your starting rate of pay, in accordance with the terms and conditions.
• Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements.
• Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.
  We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted.
  The City of Ottawa promotes the principles of diversity and inclusion and adheres to the tenets of the Canadian Human Rights Act and the Ontario Human Rights Code. We encourage applications from members of Indigenous, Black and other racialized communities, persons with disabilities, women and non-binary persons, persons of all ethnic origins, religions, sexual orientations, classes, gender identities and expressions.
  Candidates are encouraged to self-identify as a member of one or more designated employment equity groups in the self-identification questionnaire.
  The City of Ottawa provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted to proceed to the selection process, please advise us if you require any accommodation.
  Accessible formats and communication supports are available upon request. Please contact the HR Service Centre at 613-580-2424, extension 47411

Please refer the Job description for details