Legal Assistant (Litigation Department)

at  Fasken SLP

Fasken is a leading international business law and litigation firm. With over 950 lawyers and 1,100+ employees, we have offices in Vancouver, Surrey, Calgary, Tsuut’ina Nations, Toronto, Ottawa, Montréal, Québec City, London, and Johannesburg. We provide strategic and thoughtful advice in virtually all areas of business law to a broad range of clients including close to half of the Fortune 100 companies, corporate clients, government agencies, regulatory authorities, non-profit bodies and individual clients.
We are a high-achieving, professional, entrepreneurial, team-oriented, and friendly place to work. We are committed to diversity and inclusion and offer a welcoming environment for all people. While we are here to service our clients and are a deadline-driven industry, we look to be innovative, and there are opportunities to participate in initiatives which make a difference in our firm and community.
Achieve excellence doing work that’s challenging and rewarding, with people you’ll like working with, in an environment that’s welcoming, supportive, entrepreneurial and innovative, where you’re a valued contributor, not just an employee. For additional information about the firm or this position, please visit our website at www.fasken.com.

JOB SUMMARY

We are currently looking for a dynamic and experienced Litigation Legal Assistant with a minimum of five (5) to ten (10) years of experience. The successful candidate will independently manage the daily activities of their lawyer(s)’ practices. The candidate will have a strong work ethic, be collaborative, professional, adaptable, positive and interested in their work.

REQUIRED KNOWLEDGE AND EXPERIENCE

• Completion of an accredited post-secondary Legal Assistant course. A combination of equivalent legal assistant experience and/or education may be considered.
• A minimum of five (5) to ten (10) years’ experience as a legal assistant is required, preferably with experience in another large Firm.
• A minimum of three (3) years experience working in Litigation is required.
• Experience and a strong understanding of the commercial courts process, as well as the higher levels of court (Federal, Court of Appeal), are considered an asset.
• In-depth understanding of business and legal terminology.
• Solid computer and typing skills; proficiency in MS Office 365, Excel, Power Point, iManage DMS, Adobe Pro, etc.

• Handling all administrative duties such as email and calendar management, coordinating meetings, making travel arrangements, etc.
• Assisting other legal assistants and paralegals in the Litigation department with various administrative tasks and providing backup coverage in the absence of other assistants.
• Preparing and maintaining a bring-forward system, as well as providing appropriate reminders.
• Under legal professional supervision, preparing legal documents and correspondence according to precedents and/or instructions (drafting letters, revising draft documents, and preparing document comparisons).
• Transcribing digital dictation.
• Entering time dockets.
• Liaising with Billing Coordinators for the monthly production of accounts.
• Ensuring all physical and electronic filing is organized and up to date on a regular basis.
• Delegating tasks to, and coordinating with, other administrative departments.
• Other duties, as assigned by lawyers, practice group leaders or management.