Legal Assistant, Private Client Services

at  Miller Thomson LLP

As a recognized national business law firm, we support, grow, and impact our communities through our work. We help entrepreneurs, companies, and professionals shape and build the Canadian economy.
When you start a career with Miller Thomson, you join a firm that puts its people first. We provide the opportunity to influence the course of your career, community, and workplace with the support and backing of a national organization. While teamwork and collaboration are hallmarks of our culture, we accept and encourage individuality. You can expect a friendly, safe, and supportive environment where your colleagues will rally around to help you succeed.
Find the spark that will propel your career to new heights. Apply today to join a firm that is dedicated to you.
Our Private Client Services Group is seeking an energetic, team-oriented, and entrepreneurial Intermediate Legal Assistant to join our Vancouver office.

WHO WE ARE:

Miller Thomson LLP is one of Canada’s fastest-growing national business law firms, with ten offices across the country. Our consistent ability to provide practical, creative and cost-effective advice, combined with an unyielding service commitment to our clients and a strong dedication to our lawyers, staff and the communities in which we practice, gives us a unique position in the Canadian legal industry.
Miller Thomson LLP is an equal-opportunity employer and is committed to equity, diversity, inclusion, and accessibility.
While we thank all applicants for their interest, due to the high volume of applications we receive, we are unable to respond to queries individually, and only those selected for an interview will be contacted. No phone calls or agencies, please.
Miller Thomson will provide accommodation on request throughout the recruitment, selection and assessment process for applicants with disabilities. If you require accommodation, please inform our Talent department of the nature of the accommodation that you may require, to ensure your equal participation.

• Drafting, preparing and typing of correspondence and various documents;
• Experience putting together record books, assisting with Will signings and preparing affidavits of execution;
• Preparing and maintaining a bring-forward system and diarizing meetings and appointments;
• Proofreading, revising and preparing of documents under the instruction of the legal professionals;
• Liaising between relevant internal and external parties;
• Experience with dictation, transcribing digital voicemails and transcription of data from various sources (i.e. voicemail, dictation tapes, applications, etc.);
• Communicating directly with clients in writing, over the phone and in person;
• Administrative duties such as managing email/calendar accounts, processing client invoices, electronic/hard copy filing and coordinating meetings, appointments, travel arrangements, expense reimbursements, etc.;
• Maintaining files in accordance with standard procedures, including opening and closing files;
• Excellent technical skills, including the ability to quickly pick up new applications (Microsoft Office (Word, Excel, etc.));
• Other duties as assigned.

What you’ll bring:

• 5+ years of Legal Assistant experience, with a specialization in Wills & Estates;
• Experience with preparing affidavits of execution and assisting with the preparing and signing of Wills;
• A solid understanding of current legal terminology;
• Fast, accurate keyboarding skills; minimum 60 wpm;
• Strong dicta transcription skills;
• Strong organizational and time management skills;
• Excellent proofreading skills (ability to check typed material for grammatical, typographical, spelling, word usage and format errors);
• The ability to work independently, follow instructions with minimal supervision and take initiative;
• The willingness to learn and contribute to the team;
• Excellent manner with clients;
• A service-oriented approach when dealing with clients and colleagues.