Legal Clerk - Extra Help

at  Shasta County

TYPICAL QUALIFICATIONS

Knowledge of: Modern office procedures, techniques, and equipment; clerical and department work practices, procedures, specific rules, precedence, and regulations; proper English grammar, vocabulary, spelling, and punctuation; knowledge of legal terminology, phraseology, documents, and procedures; business letter writing; filing, indexing, and recording systems and procedures.
Ability to: Understand and carry out oral and written instructions; understand and apply laws, rules, and policies applicable to legal office procedures; exercise independent judgment in determining and selecting the appropriate processes, alternatives, forms, and desired actions within the bonds of established work practices, procedures, and commonly used regulations; prepare and maintain accurate and comprehensive reports and records; communicate effectively, both orally and in writing; establish and maintain effective working relationships; maintain confidentiality; use discretion in organizing work and carrying out assignments with minimum supervision.
These standards are typically attained with EITHER one (1) year of full-time experience as an Office Assistant II; OR two (2) years of full-time experience performing clerical work in a legal office environment.

APPLICANTS WILL BE SCREENED AND THOSE CONSIDERED BEST QUALIFIED WILL BE INVITED TO APPEAR FOR AN ORAL AND/OR WRITTEN EXAMINATION. MEETING THE ANNOUNCED REQUIREMENTS DOES NOT GUARANTEE INCLUSION INTO THE SELECTION PROCESS. DEPENDING UPON THE NUMBER OF APPLICATIONS RECEIVED, THE SELECTION PROCESS MAY CONSIST OF ADDITIONAL APPLICATION SCREENING, WRITTEN AND/OR PRACTICAL EXAM(S), ORAL INTERVIEW, OR ANY COMBINATION THEREOF.

Applicants are encouraged to apply on-line at www.ShastaCountyCareers.com or submit an application to the Shasta County Personnel Office.
Arrangements may be made to accommodate applicants with disabilities. Requests for accommodations may be made to the Shasta County Personnel Office by the filing deadline posted on this bulletin. Shasta County does not discriminate on the basis of disability. If you feel you are being denied service based on a disability, our ADA Coordinator may be reached at (530) 225-5515; relay service (800) 735-2922; fax (530) 225-5345.
Shasta County will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if Shasta County is concerned about a conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting calcivilrights.ca.gov/fair-chance-act.

Duties may include, but are not limited to, the following: Processes, maintains, and prepares a variety of legal forms, records, and reports; verifies that information or data is complete, accurate, consistent, and in conformance with prescribed format, procedures, and regulations; gathers and reviews confidential information from agencies and processes documents related to assignments; communicates with affected parties to gather needed information and explain procedures; determines acceptability of information and proper action to be taken based on established oral or written instructions; contacts various agencies and organizations regarding the status of documents such as releases of liens, case settlements, etc.; receives, assembles, and maintains files and other information related to court actions; updates computer information; maintains court calendars by scheduling and reviewing court dates; files information or forwards to staff members; files pleadings, orders, judgments, and a variety of other legal documents in the appropriate court; identifies and corrects deletions or errors in accordance with prescribed format; follows up to secure additional information as needed; produces a variety of legal documents including, but not limited to, Notices of Hearing, Subpoenas, Petitions, Dispositions, Dismissals, Monthly and Special Reviews, Warrants, and Special Orders, in addition to letters, reports, and fiscal or statistical reports; types from electronic recording devices; proofs typewritten materials for grammar, punctuation, spelling, sentence structure, format, layout, and clarity of language; may verify the consistency, completeness and accuracy of references and other information; receives and screens calls for attorneys; provides information based on knowledge of policies and procedures; performs follow up on caller requests as needed; logs reports from law enforcement agencies; searches manual and automated systems for prior offenses and other relevant information; receives and processes discovery requests and gathers information; maintains information related to assignments by entering information into a manual or computerized data system; serves as a court liaison regarding assigned work activities and related matters; may attend court proceedings to take notes and/or enter narratives into a database; may produce and file documents as a result of court proceedings; performs related duties as assigned.