Legal Coordinator & Administrator

at  BTI Solutions

Why work with us?
Proven people.
Everyone on our team has earned a CPC (Certified Personnel Consultant) or CTS (Certified Temporary Staffing Specialist) accreditation from the National Association of Personnel Services. We are experts at staffing and recruiting with more than 16 years of experience serving employers.
Proven process.
Our approach to staffing isn’t just a little bit different; it’s a whole different ball game. While most staffing firms emphasize transactional services (taking and filling job orders), BTI Solutions focuses on providing more strategic solutions.
By acting as workforce consultants, we are able to find innovative and intelligent strategies for improving productivity, meeting project deadlines, improving hiring quality, decreasing turnover, and reducing total labor costs.
Our recruiting and candidate assessment process assures the highest quality matches between job seeker and employer, so you will get people who not only have the right qualifications but who also have the appropriate personality fit for your organization.
Proven results.

More than anything, the biggest difference with BTI Solutions is the one that matters most: bottom-line results.

• 95% client satisfaction rate – measures client satisfaction vs. expectations.
• Our clients have worked with us for over 10 years, on average.
• BTI Solutions counts 4 Global Telecommunication companies as clients.
• Client referrals are BTI Solutions’ largest source of new clients.
• Google Review 4.4, Facebook Review 4.8

Legal Coordinator & Administrator
Job duties

Manage labs’ purchase & shipping requests including invoices.

• Identify and contact vendors for specifics items per projects need
• Maintain purchasing information, files/records, and new vendor registration
• Request quotations for comparison and price negotiation with vendors

Prepare require docs & submit order requests & work closely with Finance Purchasing team to provide necessary info to complete internal PO process

• Actively follow up for status of PO, follow up with vendors on ETA and delivery schedule

Receive new orders and enter in JIRA system for tracking purpose, maintain life cycle of JIRA system

• Maintain Confluence space for group; documentation of HR/Legal/Project related information
• Provide Administrative support to the lead & management of lab; Perform HR task (On-board & Off-board, Handle and resolves employee relations issues)
• Organize & support team events
• Collaborate with Finance/Accounting for invoicing and payment processing
• Drive physical audits and perform regular inventory and support asset management team
• Prepare and coordinate and receive incoming shipments. Compare packing lists with purchase details to ensure accurate make, model, and quantities are received.
• Perform ad hoc requests as directed by on-site management.
• Collaborate and maintain business relationships in order to meet and exceed client expectations with respect to Business as Usual and project activities.
• Train, mentor, and suggest improvements / modifications.

Requirements

• Hands on, self-starter who is comfortable with multiple tasks in a team environment
• Five+ years of purchasing and inventory management experience
• Administrative experience & Solid spreadsheet skills
• Ability to effectively communicate (verbal and written correspondence) in a professional and courteous manner with technical and non-technical personnel.
• Strong technical, analytical, and problem solving skills.
• Ability to complete tasks and deliverables within expected timelines
• Excellent organizational skills, strong attention to details, and willingness to learn and be methodical about following procedures.
• Able to work independently as a part of a larger team in a global organization.
• Able to multitask in high pressure situations and take ownership of project / tasks from planning, deployment, and post-deployment support.
• After hours and weekend support and/or alternative work schedules are required at various points in the year

EDUCATION

• High School diploma or equivalent.
• 2 year technical degree or equivalent work experience highly preferred
• Ability to learn new technologies with an interest in expanding and applying this knowledge as new emerge.
• Able to lift 50 lbs.

• Maintain Confluence space for group; documentation of HR/Legal/Project related information
• Provide Administrative support to the lead & management of lab; Perform HR task (On-board & Off-board, Handle and resolves employee relations issues)
• Organize & support team events
• Collaborate with Finance/Accounting for invoicing and payment processing
• Drive physical audits and perform regular inventory and support asset management team
• Prepare and coordinate and receive incoming shipments. Compare packing lists with purchase details to ensure accurate make, model, and quantities are received.
• Perform ad hoc requests as directed by on-site management.
• Collaborate and maintain business relationships in order to meet and exceed client expectations with respect to Business as Usual and project activities.
• Train, mentor, and suggest improvements / modifications