Legal Coordinator, Filing & Formalities IP

at  Gilead Sciences

For Current Gilead Employees and Contractors:
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At Gilead, we’re creating a healthier world for all people. For more than 35 years, we’ve tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer – working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world’s biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference.
Every member of Gilead’s team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we’re looking for the next wave of passionate and ambitious people ready to make a direct impact.
We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Gilead and help create possible, together.
Job Description
About Gilead:
Gilead Sciences, Inc. is a biopharmaceutical company that has pursued and achieved breakthroughs in medicine for more than three decades, with the goal of creating a healthier world for all people. The company is committed to advancing innovative medicines to prevent and treat life-threatening diseases, including HIV, viral hepatitis, and cancer. Gilead operates in more than 35 countries worldwide, with headquarters in Foster City, California.
Job Summary:
The Legal Coordinator, Filing & Formalities IP position is within the Intellectual Property Department at Gilead Sciences, reporting to the Filing & Formalities Manager. The IP prosecution team consists of 16 Attorneys and 9 Paralegals. This team comprises high-caliber, reputable, and highly hard-working IP professionals. They are integral to the company’s ability to continue providing therapies to medical areas of unmet needs worldwide.

Job Responsibilities:

• Preparing Declarations, and Assignments for Filing and Formalities Team
• Assisting the filing and formalities paralegal team in preparing Information Disclosure Statements (IDS)
• Obtaining signatures for Powers of Attorney, Declarations, and Assignments
• Assisting the filing and formalities paralegal team in preparing and recording Assignments in patent cases
• Preparing and sending order letters to foreign agents for foreign filing
• Obtaining Authentication documents (such as certified copies) as necessary for filing
• Assisting the filing and formalities paralegal team with formatting patent applications
• Arranging necessary translations
• Filing electronic documents in the IManage legal document management system
• Notarization

Minimum Qualifications:

• Requires a minimum of a high school diploma, some college is preferred but not required, plus relevant administrative experience
• 3+ years of prior industry or law firm experience as a paralegal preferred
• Relevant experience with patents or IP required
• Some foreign filing experience
• Knowledge of filing in Patent Center
• Experience with ePCT
• Excellent verbal and written English skills
• Notary certification or willingness and ability to obtain Notary Commission
• High proficiency in computer skills, including Word, Outlook, Excel, PowerPoint, Adobe, and Visio
• Experience with IManage is preferred.
• Organizational skills, effective time management, and attention to detail are required
• Candidates must possess the ability to work well with others in a team setting

The salary range for this position is: $92,820.00 - $120,120.00. Gilead considers a variety of factors when determining base compensation, including experience, qualifications, and geographic location. These considerations mean actual compensation will vary. This position may also be eligible for a discretionary annual bonus, discretionary stock-based long-term incentives (eligibility may vary based on role), paid time off, and a benefits package. Benefits include company-sponsored medical, dental, vision, and life insurance plans*.
For additional benefits information, visit:

https://www.gilead.com/careers/compensation-benefits-and-wellbeing

• Eligible employees may participate in benefit plans, subject to the terms and conditions of the applicable plans.

For jobs in the United States:
As an equal opportunity employer, Gilead Sciences Inc. is committed to a diverse workforce. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, gender, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans’ Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact
ApplicantAccommodations@gilead.com
for assistance.
For more information about equal employment opportunity protections, please view the
‘Know Your Rights’
poster.

• Preparing Declarations, and Assignments for Filing and Formalities Team
• Assisting the filing and formalities paralegal team in preparing Information Disclosure Statements (IDS)
• Obtaining signatures for Powers of Attorney, Declarations, and Assignments
• Assisting the filing and formalities paralegal team in preparing and recording Assignments in patent cases
• Preparing and sending order letters to foreign agents for foreign filing
• Obtaining Authentication documents (such as certified copies) as necessary for filing
• Assisting the filing and formalities paralegal team with formatting patent applications
• Arranging necessary translations
• Filing electronic documents in the IManage legal document management system
• Notarizatio