Legal Executive and LRC Operations Administrator (Hybrid)

at  Fastmarkets

Company Description
Fastmarkets is an industry-leading price-reporting agency (PRA) and information provider for global commodities, providing price data, news, analytics and events for the agriculture, forest products, metals and mining and new-generation energy markets.
Fastmarkets’ data is critical for customers seeking to understand and predict dynamic, sometimes opaque markets, enabling trading and risk management. Fastmarkets is a global business with a history dating back to 1865 and is built on trust and deep market knowledge. It has more than 600 employees spread across global locations in the UK, US, China, India, Singapore, Brazil, Belgium, Finland and beyond.
Job Description

KNOWLEDGE, EXPERIENCE AND SKILLS

We are looking for an individual who is highly motivated, driven, and have a passion to be part of a fast-paced, successful team. Being a strong team player is also important as well as someone who is happy to work flexibly.

• Adopts a methodical approach with excellent attention to detail
• A flexible can-do approach to relevant issues and to act promptly to ensure situations are dealt with appropriately, effectively and with professionalism
• Good time management, prioritisation skills and ability to manage a busy workload
• Proactively seeks out opportunities to improve processes and ensure the effective functioning of the LRC team and wider business
• Strong verbal and written communication skills
• Able to work confidently and autonomously where required, while recognising when to ask for direction
• Excellent Microsoft Office skills (particularly MS Word, Excel and PPT)
• A pro-active approach, anticipating the needs of the team
• Ability to learn to work with in-house software packages or databases (eg Netsuite, Salesforce)
• Experience working with Board directors (or equivalent) and other senior leader
• Ability to remain calm under pressure
• Personable and able to build relationships with the team and others in the business

If you’re excited about the role but your experience, skills or qualifications don’t perfectly align, we encourage you to apply anyway.
Additional Information

YOU’VE READ A LITTLE ABOUT US – NOW IT’S OVER TO YOU!

If you like what you’ve read so far and think you can see yourself as a Fastmarkets person, it’s time to fill in your application form. This form is an important part of the selection process: it’s used to determine whether or not you’ll be chosen to have an interview and acts as a basis for the questions we’ll ask you on the day.
It’s vital that you try to capture all the relevant information we have asked for on the form so we can get a good feel for who you are and why you’re great

THE ROLE

To support the Legal, Risk and Compliance function (LRC) by managing the day-to-day administration of the team and assisting with provision of Fastmarkets’ company secretarial responsibilities.

The role includes:

• managing the central LRC team inboxes & updating worklist trackers;
• assisting the team on projects
• assisting with provision of Co Sec support
• onboarding new suppliers
• managing the processing of invoices and expenses
• updating budget tracker
• organising team meetings
• general legal admin e.g. arranging extinction and filing of documents.

The role sits in the newly established LRC function within Fastmarkets. LRC is responsible for managing legal, risk, compliance, privacy, Co Sec and ESG on a global basis across the business. The General Counsel reports to the CEO and the team is viewed as a genuine business partner, critical to helping the organisation deliver its strategy.

PRINCIPAL ACCOUNTABILITIES

• Triaging and allocating new matters for review, providing initial guidance where applicable.
• Creating template email responses to frequently asked questions, including re-directing matters to other LRC inboxes, confirming our position on third party NDAs.
• Providing guidance on LRC team policy/process.
• Producing reports of key data from the FM Ask Legal inbox, including number of matters received per month, matters allocated to LOD, percentage increase of matters between months.
• Updating our worklist tracker with new matters from FM Ask Legal.
• Updating our External Counsel spreadsheet with contact information, outlines of fees and links to engagement letters
• Sending out sales contract trackers
• Supporting and managing supplier onboarding through procurement portal.
• Liaising with the suppliers to request various information needed for the forms, including contract length, company details and value.
• Invoice and expenses raising and processing, budgeting tracking and managing POs
• General co sec support and admin
• Filing and general legal admin – document execution, managing team meetings and diaries.