Legal & Finance Assistant

at  Hopewell Capital Corpor

REQUIREMENTS:

• 3+ years’ experience in an administrative assistant, legal assistant, or related role is required. Experience in a law firm or other professional organization is preferred.
• Completed post-secondary education is considered a strong asset.
• Previous experience with Alberta Land Titles and their operating system requirements.
• Strong computer skills with proficiency in MS Office Suite: Outlook, Word, Excel, and PowerPoint is required.
• Interest in document management software, or experience with tools or innovations to improve efficiencies in document preparation, storage and retrieval is considered a strong asset.
• Highly motivated with the ability to work effectively in a cohesive team environment as well as on independent projects and research.
• Excellent verbal and written communication skills, including strong proof reading, grammar and editing skills.
• Results focused, strong organizational skills and the proven ability to balance multiple competing timelines and priorities while still achieving the highest levels of internal client satisfaction.
• A professional, service-based demeanour with excellent communication skills (verbal and written).
• Ability to manage confidential information.
• High level of accuracy and strong attention to detail.
• Meeting experience - coordinating, organization and meeting preparation.
• Flexible and adaptable personality.

• This position will report directly to the Corporate Counsel but will also be a member of the finance team and provide assistance to the Chief Financial Officer, the Controller and the Associate Director, Finance & Treasury.
• Support with legal drafting tasks, document revisions, filing and correspondence for various types of routine real estate, banking, partnership and other transactional documents. Examples of such documents include land sales, builder agreements, banking documents, partnership agreements, key date memos, amending agreements etc.
• Assistance with drafting and circulation of director and shareholder resolutions.
• Coordination of due diligence process including creation of initial agenda, checklist, filing documents, preparation of data rooms, etc.
• Creating and updating transactional and corporate templates.
• Assisting with execution and delivery of documents internally, externally and electronically (i.e. DocuSign).
• Compiling and proof reading presentations to internal and external parties.
• Keep internal and external clients informed by maintaining contact; communicating progress as required.
• Provide office administrative support such as general administration of calendars, tracking commitments and deadlines, arranging travel, meeting invites, couriers, submission of expenses.
• Arrange and plan corporate events, for both internal and external attendees, including coordinating availability, researching and selecting venues, and handling related billing.
• Filing, scanning and photocopying as required.
• Keep databases up-to-date, inputting information etc.
• Work with external legal and finance service providers to review invoices and follow through with accounting for payment.
• Attend meetings as required, taking detailed and accurate meeting minutes and providing them to the relevant parties in a timely manner
• Ensure confidentiality and privacy of information at all times.
• Manage paperwork with multiple demands, manage time, resources, workflow and deadlines.
• Other duties and responsibilities as assigned.