Legal Office Assistant - Appellate Office (Temporary)

at  State of Minnesota Board of Public Defense

APPLICATION REQUIREMENTS

This position is part-time (40 hours per pay period) and is temporary expected to last through June 2025.

• Serve as a liaison between district support and attorney staff; other public defender districts’ staff; law enforcement agencies, and county and state agencies.
• Prepare and handle materials (file folders; books, documents, mail, case records; etc) for filing, storage, shelving, distribution or destruction; maintain supplies and inventory.
• Enter case information into GIDEON.
• Prepare various legal documents from oral instruction or following standard programs.
• Screen, relay and respond to a broad range of requests for information; explain a variety of requirements, policies and procedures regarding services to public and other staff.
• Act as receptionist answering incoming calls, take messages and greet visitors.
• Perform other duties as required.

This position is eligible for a hybrid work schedule after successfully completing a probationary period of 12 months.

KNOWLEDGE:

• Knowledge of business English, spelling, grammar.
• Knowledge of general office procedures.
• Knowledge of legal terminology.
• Knowledge of the operation of word processing equipment, Dictaphone, calculator.

SKILLS:

• Skill at typing 55 wpm.

Abilities:

• Ability to set priorities and meet work deadlines.
• Ability to use discretion in the handling of confidential information.
• Ability to establish and maintain effective working relationships with attorneys, other employees and clients.
• Ability to understand written and oral instructions.

MINIMUM QUALIFICATIONS:

• Completion of High school diploma or equivalency AND;
• Completion of an approved business school program as a secretary or two years of general office work experience which includes 1 year of secretarial experience in a legal environment.
  The State of Minnesota offers benefits through the State Employee Group Insurance Program (SEGIP). Benefits-eligible employees are entitled to the following insurance and pre-tax benefits:

The work assigned to a position allocated in this class may not include all of the job functions or knowledge, abilities, skills and physical requirements indicated nor does the class specification include all the work that may be assigned or restrict the emphasis of the work assigned.