Legal Office Assistant & Project Coordinator

at  AUTODOC

WHERE YOUR EXPERTISE IS NEEDED

AUTODOC is the largest and fastest growing auto parts ecommerce platform in Europe. Present across 27 countries with around 5,000 employees, AUTODOC generated revenue of over €1.3 billion in 2023, supplying more than 7.4 million active customers with its 5.8 million vehicle parts and accessories for car, truck, and motorcycle brands. Curious minds, adventurous experts and tech-savvy professionals - one team, one billion euros revenue. Catch the ride!

QUALIFICATIONS:

• Successfully completed commercial training and professional experience as a team assistant/office manager
• Excellent written and spoken German and English, knowledge of Russian is an advantage
• Very good knowledge of MS Office and all Google tools
• Knowledge of Jira is an advantage
• Independent and structured way of working
• Professional manners, friendly and engaging demeanor
• Organizational talent, careful and structured way of working
• High level of reliability and a responsible, independent way of working

• Administrative support for the internal legal department
• Participation in the preparation of project coordination plans with timelines for the legal department and timely collection of stakeholder reports on this specific project
• Organization of the daily office routine, in particular completion of general office tasks (filing, noting and reminding of deadlines, correspondence)
• Receiving, forwarding and responding to phone, fax, email and Jira ticket requests
• Processing incoming and outgoing emails via the legal department’s email address
• Filing and managing documents
• Maintaining accurate records and documentation
• Communicating and working closely with outside counsel (independently forwarding tasks)
• Formatting contracts and other documents