Legal Office Manager

at  Mahin Law Professional Corporation

JOB OVERVIEW

We are a rapidly growing Family Law firm seeking an experienced and highly organized and detail-oriented Legal Office Manager to oversee our legal operations.
The ideal candidate will have at least two years of experience as a legal office manager, preferably at a family law firm, possess strong leadership skills, excellent communication skills, and the ability to manage multiple tasks efficiently. This role requires a proactive approach in training development and clerical duties while maintaining a professional office environment.

QUALIFICATIONS

• At least two (2) years of experience in a managerial role within a legal setting or similar environment.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Experience in HR is an asset.
• Proficient in clerical duties, including filing, document preparation, and office management.
• Familiarity with budgeting processes and financial management within a legal context.
• Excellent communication skills, both written and verbal.
• Proficiency in QuickBooks or similar accounting software is a plus.
  Join our team as a Legal Manager where you can make a significant impact while advancing your career in a dynamic environment.
  Job Type: Full-time
  Pay: $55,000.00-$65,000.00 per year

Benefits:

• Casual dress
• Dental care
• Disability insurance
• Extended health care
• Paid time off

Flexible language requirement:

• French not required

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Pickering, ON L1V 7G5: reliably commute or plan to relocate before starting work (required)

Education:

• Bachelor’s Degree (preferred)

Experience:

• Legal Office management: 2 years (required)
• QuickBooks: 1 year (required)

Work Location: In person
Expected start date: 2025-02-0

• Serve as the first point of contact for legal inquiries, demonstrating excellent communication with clients and staff.
• Manage daily legal operations, ensuring compliance with LSO requirements.
• Develop and implement training programs for staff on legal compliance and office procedures.
• Invoicing and billing.
• Staff payroll and remittances.
• Monthly reconciliations.
• Hiring of new staff.
• Intake meetings and coordination of consultations.
• Maintain files , ensuring all documentation is accurate and up-to-date and that files are opened and closed, as needed.
• Oversee budgeting for legal expenses, ensuring efficient allocation of resources.
• Provide clerical support as needed, including drafting correspondence and preparing legal documents.
• Utilize QuickBooks for tracking expenses related to legal operations.