Legal Operations Billing Associate

at  International Flavors Fragrances

Job Summary
We are IFF. We are the catalyst for discoveries that spark the senses and transform the everyday. IFF is a leading innovator of sensorial experiences that move the world. At the heart of our company, we are fueled by a sense of discovery, constantly asking “what if?” That passion for exploration drives us to co-create unique scents for fine fragrances and beauty, detergents and household goods, and tastes for well-loved foods and beverages. It’s an exciting time to be part of IFF and we are seeking a skilled Legal Operations Billing Associate to join our legal team. If you’re someone who thrives on detail, enjoys working with cross-functional teams, and loves a good challenge—this role is for you!
What You’ll Do:
As our Legal Operations Billing Associate, you’ll handle much more than just numbers. You’ll keep the legal team (and our Public Affairs and Sustainability groups) running smoothly by managing purchase orders, requisitions and invoices, tracking expenses, and ensuring we stay on budget.
Your Key Responsibilities:
Invoice Guru: You’ll review, process, and track invoices for legal, public affairs, and sustainability projects, making sure everything aligns with our policies. Spot a billing issue? You’ll get to the bottom of it, coordinating with vendors and internal teams to get things right.
Billing Tech Master: Work in tandem with our Legal Operations Analyst to execute the legal billing process using Legal Tracker and track all financials through SAP or any relevant payment system at IFF. You’ll ensure our system is always up-to-date and working like a well-oiled machine.
PO Pro: Be the expert on purchase order (PO) creation and management. You’ll create purchase requisitions, POs, track approvals, and keep everyone on track with budgeting. Your organizational skills will shine here!
Financial Wizard: Generate detailed reports using Legal Tracker and SAP to help guide budgeting decisions. You’ll present key spending trends and insights to support smarter financial decisions across teams.
Vendor Whisperer: Be the go-to person for law firms, vendors, and consultants. You’ll ensure they follow our billing guidelines and work smoothly with IFF.
Process Innovator: Always looking for ways to improve things? You’ll be encouraged to streamline processes and bring new ideas to the table.
DE&I Advocate: Demonstrate a commitment to diversity, equity, and inclusion in all aspects of work, contributing to an inclusive atmosphere within the team and organization.
What We’re Looking For:
Education:
A degree in Finance, Accounting, Business, or a related field is great, but we value hands-on experience too!

Experience:

• 3-5 years of experience in billing, legal operations, finance, or accounting.
• Familiarity with Legal Tracker and SAP is a must.
• Solid experience in PO creation and management is essential.
• Working knowledge of PowerBI is awesome.
• Demonstrated commitment to diversity, equity and inclusion

Skills:

• Detail-oriented with a sharp eye for catching inconsistencies.
• Pro at juggling tasks and staying organized—especially when things get busy.
• Discrete guardian of confidential information.
• A strong communicator, able to explain complex billing issues clearly and concisely.
• Experience working in a complex cross-functional environment is a bonus!

Why You’ll Love It Here:

• Home Office opportunity from the beginning (3 days/week)
• Annual bonus
• Cafeteria
• Health insurance
• Welcoming, supportive multinational team
• Professional onboarding process
• Training opportunities, language learning opportunity, development programs
• Team buildings
• Opportunities for growth within a global, innovative company
• Work with creative, passionate teams that are making a difference
• A culture that values its people

We are a global leader in taste, scent, and nutrition, offering our customers a broader range of natural solutions and accelerating our growth strategy. At IFF, we believe that your uniqueness unleashes our potential. We value the diverse mosaic of the ethnicity, national origin, race, age, sex, or veteran status. We strive for an inclusive workplace that allows each of our colleagues to bring their authentic self to work regardless of their religion, gender identity & expression, sexual orientation, or disability.
Visit
IFF.com/careers/workplace-diversity-and-inclusion
to learn mor

Please refer the Job description for details