Legal Operations Specialist

at  inDrive

Indonesia, Jakarta
Hybrid
Full-time
Middle
We are looking for a detail-oriented and proactive Legal Operations Specialist to join our team in Indonesia. This role will be responsible for optimizing and streamlining our legal processes, ensuring efficiency and compliance within the legal department.

QUALIFICATIONS

• Bachelor’s or Master’s degree in Legal, Finance, Business Administration, or a related field.
• Experience in a legal operations role or a similar operational capacity.
• Strong knowledge of financial planning, budgeting, and forecasting.
• Understanding of legal principles, practices, and terminology.
• Familiarity with enterprise resource planning systems (e.g., NetSuite, SAP, Oracle).
• Experience with legal technology software and tools (e.g., contract management systems, e-billing platforms, document automation tools, legal analytics tools).
• Proficiency in Excel and other data analysis tools.
• Analytical Thinking: Apply logical reasoning and critical thinking to analyze legal issues and make informed decisions.
• Attention to Detail: Maintain a high level of accuracy in managing legal documentation and processes.
• Multitasking: Manage multiple projects and tasks efficiently.
• Collaboration: Work effectively with cross-functional teams and stakeholders.
• Communication: Excel in verbal and written communication for effective collaboration.
• Problem-Solving: Demonstrate strong problem-solving abilities.
• Adaptability: Ability to adapt to changing priorities and work effectively in a fast-paced environment.
• Time Management: Excellent time management skills to prioritize tasks and meet deadlines.

• Budget Management
• Planning and Allocation: Develop, consolidate, and allocate the annual legal budget.
• Coordinate with department heads to understand budgetary needs and constraints.
• Expense Tracking and Analysis: Track, analyze, and forecast legal expenses to ensure adherence to the budget and identify cost-saving opportunities. Generate regular financial reports detailing budget performance and variances.
• Collaboration: Work with the finance team to ensure alignment on budgetary matters, financial reporting and any necessary adjustments.
• Vendor Management
• Purchase Requisitions: Handle purchase requisitions in ERP system, ensuring compliance with internal procedures and policies.
• Contract Management: Negotiate and manage contracts with external legal service providers.
• Vendor Onboarding: Oversee the onboarding of new vendors and ensure compliance with company policies and guidelines.
• Billing: Work with external law firms and vendors to resolve billing discrepancies and improve billing processes.
• Process ManagementEfficiency Improvement: Identify inefficiencies in current legal processes and recommend improvements.
• Implementation: Implement streamlined processes to enhance productivity, efficiency, and compliance.
• Monitoring: Monitor and evaluate the effectiveness of process improvements.Knowledge Management
• System Maintenance: Maintain and update legal knowledge management systems with current documentation and information.
• Resource Development: Develop and maintain user-friendly templates, forms, and documents to facilitate legal operations.
• Access and Accuracy: Ensure the legal team has easy access to accurate and up-to-date resources and guidelines.
• Best Practices: Promote best practices for knowledge sharing within the legal department.Legal People & Culture
• Team Culture: Foster a positive and collaborative culture within the legal team through events and team-building activities.
• Training Programs: Organize training and development programs for the legal team.
• Employee Engagement: Support initiatives to enhance employee engagement and professional growth.