Legal PA – Commercial & Infrastructure

at  Bevan Brittan

Location

Birmingham, Bristol or Leeds
Description
Bevan Brittan is a UK-Top 100 commercial law firm providing a comprehensive range of legal services from offices in Birmingham, Bristol, Leeds and London.
The firm advises businesses across construction, energy & resource management, higher education and financial services, complementing the firm’s market leadership within housing, local government and health & social care.
We currently employ over 600 people, including over 90 Partners, and our award-winning teams provide construction, commercial, corporate, property, regulatory, employment and litigation (commercial and clinical negligence) legal advice.
Bevan Brittan is named among ‘The Times Best Law Firms 2024’ and has recently either won or been shortlisted for a number of prestigious awards.
We are driven by our 4 values: Relationships, Results, Reputation and Responsible. These give us a sense of purpose and ensure we always work collaboratively with clients and colleagues, continually improve, make the right choices and act with integrity.
Bevan Brittan is an equal opportunities employer and welcomes applicants from all backgrounds.
About the role
In this role you will support our lawyers in the Commercial & Infrastructure department with a variety of administrative tasks, which will enable them to provide seamless legal services to our clients. The hours are 36.25 per week, working 7.25 hour shifts between the hours of 08:00 and 18:00 Monday to Friday. We offer hybrid working, with typically 2-4 days per week working from home, depending on business needs.

Main responsibilities:

• Be involved in all aspects of the management and execution of day to day activities for our lawyers in the Commercial & Infrastructure department
• Play a key role in the care of our clients
• Anticipate and manage all areas of diary management
• Take internal and external telephone queries and respond appropriately
• Monitor incoming post and emails and handle appropriately
• Arrange meetings, book conference rooms, organise refreshments and liaise with internal and external attendees
• Assist with the billing and credit control process
• Request cheques and bank transfers
• Organise travel arrangements including booking transport, hotels etc.
• Arrange and carry out administrative support such as photocopying, printing, sending letters, organising couriers and data entry
• Arrange general filing requirements and record keeping
• Support marketing activities such as pitch and presentation preparation
• Liaise with Business Development and Marketing colleagues on arrangements for events and producing marketing material
• Please note that this role does not involve dictation/typing

The ideal candidate

• Previous experience as a Personal Assistant, ideally within a legal or professional services environment
• A working knowledge of Word, Outlook and Excel
• Able to work to deadlines and prioritise own workload effectively
• Enthusiastic, pro-active and flexible
• Willing to contribute and support others as part of a team
• Confident verbal and written communication skills

Work-life balance
Where possible, we want to offer all Bevan Brittan people flexibility to work their week in a way that suits them - we operate a hybrid working model based on the needs of our clients, teams and that of the individual. Our core business hours are 9am - 5:15pm Monday to Friday, however we are open to individuals working more flexibly around those times and would welcome a conversation with you if you have any questions.

We offer a substantial benefits package to all employees including:

• A minimum of 25 days holiday (plus the option to buy up to an additional 5 days)
• Discretionary bonus scheme
• Generous pension scheme
• Private medical insurance through Vitality
• Biennial private health assessment through Nuffield Health
• Life assurance
• Access to Employee Assistance Programme
• Cycle to work scheme

Responsible Business

To us, being a responsible business is second nature; a core part of Bevan Brittan’s identity, running through our culture and embodied by the clients we serve. We want to demonstrate our commitment to these causes through actions rather than words; colleagues from across the firm are already heavily involved, living and breathing the four pillars of our Responsible Business strategy:

• Community Engagement -Each lawyer has the opportunity to undertake pro bono legal work for local charities and not-for-profit organisations. We also play an active role through our local office communities, in 2023 we fundraised and donated a total of £100,000 to our four regional office charities, with each charity receiving £25,000 to help fund their vital services.
• Environmental Sustainability- Bevan Brittan is ISO14001 accredited. We have achieved the UN’s Climate Neutral Now accreditation and our environmental sustainability plan is focused on achieving our net zero carbon target by 2040.
• Equality, Diversity & Inclusion- We have a strong and vibrant diversity programme that gives colleagues across the firm an opportunity to take part, led by our Equality, Diversity & Inclusion Committee and supported by our Ambassadors, who drive engagement in our strategy and raise awareness across the firm.
• Wellbeing -We are proud of our open culture, where colleagues feel empowered to speak openly about physical and mental health issues and to seek out support when needed. We have trained 21 colleagues across the firm as Mental Health First Aider s and established a programme of initiatives including our informal ‘coffee with’ scheme.

Collectively, these four pillars ensure we look after our colleagues’ wellbeing; offer an environment in which all can progress on merit, regardless of personal circumstances or background; give something back to the communities in which we work; and protect the environment.

• Be involved in all aspects of the management and execution of day to day activities for our lawyers in the Commercial & Infrastructure department
• Play a key role in the care of our clients
• Anticipate and manage all areas of diary management
• Take internal and external telephone queries and respond appropriately
• Monitor incoming post and emails and handle appropriately
• Arrange meetings, book conference rooms, organise refreshments and liaise with internal and external attendees
• Assist with the billing and credit control process
• Request cheques and bank transfers
• Organise travel arrangements including booking transport, hotels etc.
• Arrange and carry out administrative support such as photocopying, printing, sending letters, organising couriers and data entry
• Arrange general filing requirements and record keeping
• Support marketing activities such as pitch and presentation preparation
• Liaise with Business Development and Marketing colleagues on arrangements for events and producing marketing material
• Please note that this role does not involve dictation/typin