Legal PA – Commercial IP Group (Maternity Cover 12-month FTC)

at  Fieldfisher

Join Fieldfisher’s renowned Commercial IP Group, a dynamic team that delivers exceptional legal advice and representation across intellectual property law. Our team comprises industry-leading professionals who are dedicated to innovative client solutions and fostering a collaborative environment.
As a Legal PA, you will play a pivotal role in supporting our Solicitors and Partners, including the Head of Data, ensuring the seamless operation of our legal practice.

KEY SKILLS & EXPERIENCE:

• Previous experience as a Legal PA, ideally within a Commercial IP or related legal setting.
• Exceptional organisational skills with the ability to prioritise a busy workload.
• Excellent written and verbal communication skills, with a meticulous eye for detail.
• Proficiency in using Microsoft Office Suite, particularly Word, Excel, and PowerPoint.
• Strong interpersonal skills, with the ability to build and maintain effective working relationships at all levels.
• A proactive and flexible approach to work, with a commitment to providing first-class administrative support.
• Experience in billing processes and financial administration within a legal environment.
• Prior experience supporting business development initiatives is desirable.

• Administrative Support:
• Provide comprehensive PA support to partners and fee earners within the Commercial IP Group.
• Manage diaries, arrange meetings, and coordinate travel itineraries with precision and discretion.
• Prepare and format documents, correspondence, and presentations to a high standard.
• Client Onboarding & Relationship Management:
• Facilitate client onboarding processes, ensuring all documentation meets compliance standards.
• Maintain and update client records, nurturing positive and professional client relationships.
• Billing & Financial Management:
• Assist with billing processes, prepare billing guides, and process invoices promptly.
• Monitor and manage matter-related financials, ensuring timely resolution of financial queries.
• Business Development Support:
• Assist in the development and execution of business development initiatives.
• Prepare and coordinate marketing materials, credentials, and pitch documents.
• Support the organisation and planning of client events and seminars.
• Document & File Management:
• Maintain electronic filing systems, ensuring documents and correspondence are filed accurately.
• Provide support in the management of legal files and case documentation.
• General Office Support:
• Act as a point of contact for client queries and liaise with internal and external stakeholders.
• Provide ad-hoc administrative support to the team as required.