Legal PA

at  Pinsent Masons

Job Title : Legal PA
Department : Corporate, Transactional Services
Location : Dubai
Type of Contract / Hours of work : Monday to Friday, 40 Hours per week

HOW YOU USE YOUR ORGANISATIONAL SKILLS TO ENSURE THE LAWYERS YOU WORK WITH HAVE THE INFORMATION THEY NEED ON A DAILY BASIS

• Liaising regularly (at least on a weekly basis and daily where appropriate) with lawyers to identify work commitments and prioritising your workload accordingly
• Proactively identify areas of responsibility and tasks you can take ownership of
• Diary management for lawyers including arranging meetings and appointments, both internally and externally, ensuring the Outlook diary is up to date and holds all the necessary information in relation to the appointment including taking responsibility for booking travel, meeting rooms and arranging for necessary equipment and refreshments
• Proactive advance monitoring of lawyers’ diaries, reminding them of diary commitments and taking responsibility for the provision of all supporting paperwork and necessary information for each meeting
• Liaising with the travel company to make travel and accommodation arrangements keeping lawyers advised of any changes in scheduling and proactively ensuring they have an accurate and up to date itinerary and all the relevant travel details are in the Outlook diary
• Liaising with Business Operations to resolve problems on lawyers’ behalf and taking ownership of the issue, following up where appropriate
• Delegation of appropriate work types/requests to all available support services in order to promote optimum efficiency

PERSON SPECIFICATION:

We are seeking a highly motivated and detail-oriented individual who relishes the opportunity to work in a successful and growing team. The ideal candidate will be extremely proactive, particularly in relation to diary management, meeting planning and travel arrangements, anticipating needs to contribute to the smooth operations of the team. The candidate will excel in client interaction.
The candidate will have a flexible and adaptable approach, be reliable with a strong work ethic. The candidate must remain calm under pressure, communicate effectively with peers, and meet tight deadlines. They should be capable of executing and distributing workload efficiently and actively participating as a team member. The role requires an experienced PA who is extremely organized, able to juggle priorities, and work independently while maintaining absolute confidentiality and professionalism. Strong communication skills are a must

PURPOSE OF THE ROLE:

Services to be delivered to the business in a manner which is consistent with the increasingly competitive environment in which the Firm operates.
This role is intended to embrace a team-working approach, collaborating with lawyers and other members of Business Operations to fulfil the needs of the business. In addition to being assigned to a number of specific lawyers, it is expected that a Legal PA will work with every member of the team to ensure that overall needs are met.
Support may need to be provided to staff from more than one business unit and numbers and content of the group may change from time to time to reflect the current structure of the Firm.