Legal PA

at  Pinsent Masons

HOW YOU USE YOUR ORGANISATIONAL SKILLS TO ENSURE THE LAWYERS YOU WORK WITH HAVE THE INFORMATION THEY NEED ON A DAILY BASIS

• Liaising regularly (at least on a weekly basis) with lawyers to identify work commitments and prioritising your workload accordingly
• Proactively identify areas of responsibility and tasks you can take ownership of
• Extensive diary and inbox management for the Saudi Managing Partner, Head of Projects for the Middle East and other lawyers liaising with the wider team across multiple time zones, including arranging meetings and appointments, both internally and externally, ensuring the Outlook diary is up to date and holds all the necessary information in relation to the appointment including taking responsibility for booking travel, meeting rooms and arranging for necessary equipment and refreshments
• Proactive advance monitoring of lawyers’ diaries, reminding them of diary commitments and taking responsibility for the provision of all supporting paperwork and necessary information for each meeting
• Liaising with the external travel company to make travel and accommodation arrangements keeping lawyers advised of any changes in scheduling and ensuring they have an accurate and up to date itinerary and all the relevant travel details are in the Outlook diary
• Liaising with Business Operations to resolve problems on lawyers’ behalf and taking ownership of the issue, following up where appropriate
• Delegation of appropriate work types/requests to all available support services in order to promote optimum efficiency

PURPOSE OF THE ROLE

Provide proactive and professional Legal PA support to the legal team.
Services to be delivered to the business in a manner which is consistent with the increasingly competitive environment in which the firm operates.
This role is intended to embrace a team-working approach, collaborating with lawyers and other members of Business Operations to fulfil the needs of the business. In addition to being assigned to a number of specific lawyers, it is expected that a Legal PA will work with every member of the team to ensure that overall needs are met.
Support may need to be provided to staff from more than one business unit and numbers and content of the group may change from time to time to reflect the current structure of the Firm.